Job Title: Rental Coordinator

Location: Faridabad (DLF Industrial Area Phase 1)

Experience: 24 Years

Reporting To: Service Manager – Rental

About Cosmos Pumps Pvt. Ltd.: Cosmos Pumps Pvt. Ltd. is a leading manufacturer and solution provider in pumping systems, committed to delivering high-performance products and reliable after-sales support. With a strong focus on operational excellence and customer satisfaction, Cosmos is continuously expanding its rental and aftermarket services to meet dynamic industry needs.

Role Overview: The Rental Coordinator will play a critical role in managing day-to-day rental operations, ensuring seamless coordination between customers, internal teams, and site activities. The role demands robust ownership of invoicing, expense tracking, site coordination, and payment follow-ups, contributing directly to revenue realization and customer satisfaction.

Key Responsibilities:

1. Rental Operations Management • Coordinate end-to-end rental lifecycle including equipment dispatch, installation, hire, and de-hire. • Ensure proper documentation and tracking of all rental equipment deployed at customer sites. • Maintain real-time status of machines at various sites and ensure optimal utilization.

2. Invoicing & Billing • Generate accurate and timely rental invoices as per contract terms and billing cycles. • Coordinate with the accounts team to ensure proper billing entries and reconciliation. • Monitor billing schedules and ensure no revenue leakage.

3. Expense Management • Track and maintain all rental-related expenses (transportation, site expenses, operator costs, etc.). • Ensure proper approvals and documentation for all expenses. • Support cost optimization by analyzing recurring expenses.

4. Site Coordination & Execution • Coordinate with service engineers and logistics teams for timely site deployment and de-hiring. • Visit customer sites, as required, for coordination, issue resolution,



and relationship management. • Ensure smooth execution of rental services in line with committed timelines.

5. Payment Follow-ups & Collections • Regularly follow up with customers for pending payments and ensure timely collections. • Visit sites/clients for payment discussions and closure when required. • Maintain updated records of outstanding receivables and share MIS reports with management.

6. MIS & Reporting • Prepare and maintain daily/weekly/monthly MIS reports on rental status, billing, expenses, and collections. • Provide data insights to the Service Manager for decision-making and process improvements.

7. Cross-functional Coordination • Work closely with Sales, Service, Logistics, and Accounts teams to ensure smooth operations. • Support the Service Manager – Rental in achieving departmental KPIs and targets.

Key Skills & Competencies: • Strong understanding of rental business operations (preferably in pumps/equipment industry) • Hands-on experience in invoicing, billing cycles, and expense tracking • Excellent coordination, follow-up, and communication skills • Ability to manage multiple sites and priorities simultaneously • Proficiency in MS Excel, ERP systems (Keka/other ERP preferred) • High level of ownership, accountability, and problem-solving approach Preferred Industry Background: • Pump Industry / Equipment Rental / Industrial / Manufacturing

Educational Qualification: • Graduate in any discipline (B.Com preferred)

Other Requirements: • Willingness to travel for site visits and payment follow-ups • Strong customer handling and negotiation skills • Ability to work in a fast-paced and target-driven environment Key Performance Indicators (KPIs): • Timely and accurate invoicing (100% adherence to billing cycle) • Reduction in outstanding receivables / DSO • Accuracy in expense tracking and control • On-time hire & de-hire execution • Customer satisfaction and issue resolution time

📌 Rental Coordinator (Faridabad)
🏢 Cosmos Pumps
📍 Faridabad