Job Title: Administration Executive / Front Office Executive

Experience: 2 to 5 Years
Location: PAN India

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Job Description:

We are seeking a proactive and detail-oriented Administration Executive / Front Office Executive to manage front office operations, visitor management, facility administration, and day-to-day office support. The ideal candidate should possess excellent communication, organizational, and coordination skills while ensuring a skilled workplace experience for employees and visitors.

Key Responsibilities:

- Manage front desk operations, including greeting visitors, issuing visitor badges, and maintaining visitor records.
- Handle incoming calls, couriers, mail, express packages, and office correspondence.
- Ensure the reception area and common office spaces are clean, organized, and presentable at all times.
- Coordinate meeting room bookings and arrange conference calls as requested.
- Monitor office facilities and coordinate with housekeeping, security, pantry, and maintenance teams to ensure smooth daily operations.
- Supervise outsourced staff, including housekeeping personnel, office assistants, and security guards.
- Manage office supplies, stationery, pantry items, cleaning materials, and maintain inventory records.
- Coordinate food services, vending machines, cafeteria operations, and vendor support activities.
- Issue work permits, gate passes, and maintain related compliance documentation.
- Handle inward and outward courier services and maintain associated records.
- Support onboarding activities by preparing workstations, arranging access badges, and ensuring readiness for new employees.
- Maintain employee distribution lists, desk phone extension lists, and other administrative records.
- Assist in physical verification of office assets and inventory management.
- Monitor first aid supplies,



emergency equipment, and safety-related inventories.
- Support workplace safety initiatives, emergency evacuation drills, and compliance activities.
- Generate and maintain daily, weekly, and monthly MIS reports related to facilities, administration, inventory, and office operations.
- Provide administrative support during corporate events, employee engagement initiatives, and recruitment drives.
- Handle Procure-to-Pay (P2P) activities through the organization's procurement portal.
- Ensure adherence to company policies, safety standards, and administrative procedures.

Required Skills:

- 2 to 5 years of experience in Administration, Facilities Management, Front Office, or Office Operations.
- Strong communication and interpersonal skills.
- Excellent organizational, coordination, and multitasking abilities.
- Experience in visitor management, office administration, and vendor coordination.
- Knowledge of inventory management and procurement processes.
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Ability to prepare MIS reports and maintain administrative documentation.
- Experience working with facility management systems or procurement portals is an added advantage.
- Ability to work independently while coordinating with multiple stakeholders.

Preferred Qualifications

- Bachelor's degree in Business Administration, Commerce, Hospitality, or a related discipline.
- Experience in corporate office administration or facilities management.
- Knowledge of workplace safety procedures and emergency response protocols will be an advantage.

Key Competencies

- Customer Service Orientation
- Administrative Coordination
- Vendor Management
- Facilities Management
- Inventory Control
- Documentation & Reporting
- Time Management
- Attention to Detail
- Problem Solving
- Team Collaboration

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📌 Administration Executive / Front Office Executive (Bengaluru)
🏢 Net2Source
📍 Bengaluru