Job Description:

Role Overview

The Head Accountant has full ownership of the mill's financial records — from day-to-day bookkeeping and GST compliance to MIS reporting and working capital tracking. This is a senior, independent role. The person must be capable of running the accounts department without continuous supervision, flagging issues proactively, and coordinating directly with the owner on financial health.

Key Responsibilities

- Maintain books of accounts end-to-end in Tally Prime — all ledgers, vouchers, and reconciliations
- Handle monthly GST compliance — GSTR-1, GSTR-3B, GSTR-2A/2B reconciliation, and e-way bills
- Manage TDS deduction, challans, quarterly returns (26Q, 24Q), and Form 16 issuance
- Prepare and present monthly MIS reports — P&L;, cash flow, outstanding debtors and creditors
- Manage accounts payable — vendor payments, dye/chemical supplier invoices, utility bills
- Track accounts receivable — coordinate closely with the Payment Collection Executive on overdue accounts
- Handle bank reconciliation statements (BRS) for all bank accounts — daily/weekly
- Assist in annual audit preparation — compile documents for CA and liaise during audit
- Monitor working capital — flag cash shortfalls, overdraft usage, and bank limit utilisation
- Process salary disbursement — PF, ESIC, PT calculations and monthly payroll register
- Maintain fixed asset register and depreciation schedules
- Manage petty cash and staff reimbursements with proper documentation

Technical Knowledge — Mandatory

• Tally Prime (advanced — live test required)

• Payroll — PF, ESIC, PT

• GST filing — GSTR-1, 3B, 2A/2B





• MS Excel (pivot tables, VLOOKUP)

• TDS working & quarterly returns

• E-way bill generation

• Bank reconciliation (BRS)

• Debtor & creditor ageing analysis

• Working capital management

• Fixed asset register maintenance

• MIS report preparation

• Basic understanding of textile purchase cycles

Key Performance Indicators (KPIs)

KPI / Target

Expected Standard

GST Filing — Timeliness

100% on-time filing — zero late fees or penalties

TDS Compliance

Zero default notices — all challans paid by due date

Monthly MIS Report

Delivered to owner by 5th of every following month

Debtor Ageing Report

Updated and reviewed weekly — shared with collection executive

Bank Reconciliation

Completed by 3rd of each month for previous month

Audit Readiness

All documents compiled within 7 days of CA request

Payroll Processing

Salary disbursement completed by 25th day of month

Vendor Payment Accuracy

Zero payment errors or duplicate payments per quarter

Ideal Candidate Profile

- Prior experience in a manufacturing company — textile, chemical, or allied industry strongly preferred over trading firms
- Must have independently handled GST and TDS — not just assisted someone else
- Comfortable working directly with the owner and communicating financial concerns clearly
- Honest, detail-oriented, and proactive — accounts in a mill move fast and errors compound
- Gujarati language fluency preferred — most local vendors and bank dealings are in Gujarati
- Reliable work history — candidate should not have hopped between firms every 1 to 2 years

📌 Head Accountant (Ankleshwar)
🏢 Kaapro Management Solutions
📍 Ankleshwar