This is a 50% field job. make sure you have valid driving license
Job Summary
We are seeking a proactive and responsible Administrative Officer to manage day-to-day office operations and ensure smooth administrative functioning. The ideal candidate will oversee office maintenance, asset management, vendor coordination, client interactions, procurement activities, and liaison with external agencies.
This role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic work setting.
Key Responsibilities: Office Maintenance & Facility Management
Ensure regular upkeep and cleanliness of office premises
Coordinate with vendors for repair and maintenance services
Supervise housekeeping staff or external agencies
Conduct periodic inspections to maintain office standards
Asset & Inventory Management
Maintain and update office asset inventory
Monitor asset condition and coordinate repair/replacement
Ensure proper utilization and security of company assets
Certificate Printing & Client Coordination
Coordinate certificate printing as per company standards
Ensure timely handover of certificates/documents to clients
Maintain accurate records of issued documents
Client Payment Follow-Up
Visit clients for collection of pending payments (as assigned)
Follow up through calls, emails, and official communication
Maintain documentation of client interactions
Procurement & Stock Management
Manage stationery and office supply inventory
Monitor stock levels and initiate timely replenishment
Coordinate with vendors for cost-effective procurement
Government & External Liaison
Liaise with government departments and external agencies
Handle document submissions, renewals, and compliance matters
Represent the organization during inspections or official meetings
Qualifications & Requirements
Any basic degree/Diploama
1 years of administrative or office management experience preferred
Robust communication and interpersonal skills
Positive organizational and multitasking abilities
Basic proficiency in MS Office (Word, Excel, Outlook)
Willingness to travel locally for official duties