Key Responsibilities
Timely accounting of expense invoices and employee reimbursement claims.
Accounting and reconciliation of store petty cash transactions.
Verification of expense bills and supporting documents as per company policies.
Maintaining vendor master records and ensuring proper documentation for all vendors.
Maintaining Vendor Registration Files (VRF) for both current and existing vendors.
Ensuring availability and proper record maintenance of:
Vendor Registration Form (VRF)
MSME Certificate (where applicable)
GST Registration Certificate
PAN Copy
Cancelled Cheque / Bank Details
Other statutory documents as required
Coordinating with vendors and internal stakeholders for collection and updating of vendor documents.
Booking of accruals, provisions, and prepaid expenses.
General ledger scrutiny and expense ledger reconciliations.
Ensuring compliance with GST, TDS,
and company policies related to expense accounting.
Supporting internal, statutory, GST, and tax audits.
Preparation of expense-related MIS and schedules.
Supporting monthly and annual financial closing activities.
Required Skills
Robust knowledge of expense accounting and general ledger accounting.
Experience in vendor master management and statutory document compliance.
Good understanding of GST, TDS, MSME compliance, and vendor onboarding processes.
Experience in handling store petty cash accounting.
Proficiency in ERP systems and Microsoft Excel.
Strong documentation, reconciliation, and analytical skills.
Valuable communication and coordination skills.