Operations Coordinator

Reports to: Chief Operating Officer

Function: Operations

Location: Pune (on-site)

Level: Individual Contributor

Type: Full-time

Role Purpose

Own the administrative and coordination backbone of the operations organisation, so that senior operating time is freed for higher-value work. This role is the reliable single point of follow-up that keeps travel, meetings, finances and cross-functional actions moving to closure.

Key Responsibilities
Travel & logistics: Plan and coordinate travel, accommodation and on-ground logistics for leadership team, the operations team and visiting specialists, end to end.
Finance coordination: Support expense and petty cash tracking and finance reconciliations for the operations function in coordination with the accounts team, ensuring accuracy and timely closure.
Meetings & follow-ups: Schedule meetings, circulate agendas, capture minutes and action points, and drive follow-ups across stakeholders until items are closed.
Documentation & trackers: Maintain trackers, shared workspaces and operational documentation so information is current and accessible.




Task absorption: Take on recurring operational tasks across areas including procurement coordination as the function scales, acting as adaptable support to the COO's office.
Coordination: Serve as a dependable coordination point across clinics, functions and external partners.

Required Experience & Skills
4 to 7 years in an executive-assistant, operations-coordination or business-support role, preferably in a multi-site or healthcare environment.
Solid organisation, prioritisation and follow-through; able to hold many threads and close them.
Working comfort with spreadsheets and basic reconciliation.
Explicit, professional written and verbal communication.
Discretion and sound judgement with sensitive information.
Proactive and outcome-oriented.

Preferred / Nice to Have
Exposure to healthcare, hospital or clinic operations.
Familiarity with expense / accounts systems and scheduling tools.

Pay: From ₹35,000.00 per month

Work Location: In person

📌 Operations Executive Pune
🏢 The Cancer Vet
📍 Pune