Position: Director's Secretary / Executive Secretary

Key Responsibilities:
Provide comprehensive secretarial and administrative support to the Director.
Manage the Director's calendar, appointments, meetings, and travel arrangements.
Draft, review, and manage correspondence, reports, presentations, and official documents.
Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
Act as the primary point of contact between the Director and internal/external stakeholders.
Maintain confidential records, files, and documents with a high level of discretion.
Coordinate with various departments to ensure timely execution of tasks assigned by the Director.
Screen phone calls, emails, and visitors, and prioritize communications appropriately.
Track deadlines, monitor pending tasks, and provide timely reminders to the Director.
Organize official events, meetings, conferences, and visits.
Handle office administration related to the Director's office and ensure smooth day-to-day operations.
Prepare MIS reports, presentations, and management dashboards as required.

Social Media Responsibilities:
Manage the institution's official social media platforms, including LinkedIn, Facebook, Instagram, X (Twitter), and YouTube.
Create, schedule,



and publish engaging content aligned with the institution's branding and communication strategy.
Coordinate with departments to collect news, achievements, event updates, and success stories for social media promotion.
Monitor social media engagement, respond to queries where appropriate, and maintain a positive online presence.
Collaborate with the design team/agency for creatives, videos, and promotional materials.
Track social media performance metrics and submit periodic analytics reports.
Ensure all social media content adheres to institutional branding guidelines and approval processes.

Desired Candidate Profile:
Bachelor's degree in any discipline; postgraduate qualification is preferred.
38 years of experience as an Executive Assistant, Executive Secretary, or Director's Secretary.
Excellent verbal and written communication skills in English.
Solid organizational, coordination, and multitasking abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience in managing social media platforms and content creation.
High level of confidentiality, professionalism, and attention to detail.
Ability to work independently and handle multiple priorities in a rapid-paced setting.

📌 Secretary To Managing Director Chennai
🏢 HINDUSTAN INSTITUTE OF TECHNOLOGY u0026 SCIENCE (HITS)
📍 Chennai