To provide comprehensive secretarial, administrative, and coordination support to the Managing Director, ensuring effective management of schedules, meetings, correspondence, documents, and confidential information.

Key Responsibilities:

A. Secretarial & Administrative Support
Manage the MD's daily calendar, appointments, meetings, and schedules.
Coordinate internal and external meetings on behalf of the MD.
Prepare and organize documents, reports, presentations, and correspondence.
Maintain proper filing and documentation of key records.
Handle incoming and outgoing correspondence, emails, and communications.
Prepare meeting agendas, minutes, and follow-up action points when required.

B. Communication & Coordination
Act as a communication link between the MD and various departments.
Coordinate with department heads, senior management, customers, suppliers, and other stakeholders as instructed by the MD.
Follow up with concerned departments on matters assigned by the MD.
Ensure timely communication of instructions and decisions.

C. Meeting & Travel Management
Schedule and coordinate meetings, conferences, and appointments.
Make necessary arrangements for visitors and business meetings.
Coordinate travel arrangements, accommodation, transportation, and itineraries for the MD.




Maintain records of travel schedules and related documents.

D. Confidentiality & Records
Maintain strict confidentiality of all information, documents, discussions, and decisions handled by the MD's office.
Maintain organized records of important correspondence, agreements, reports, and other documents.
Ensure sensitive documents are securely maintained and shared only with authorized persons.

E. Follow-up & Reporting
Track important commitments and follow-up points arising from meetings.
Remind the MD about scheduled meetings, appointments, deadlines, and important activities.
Obtain status updates from concerned departments on matters assigned by the MD.
Prepare periodic status reports or summaries as required.

F. Office & Visitor Management
Manage visitors and appointments with the MD.
Coordinate with Administration for arrangements related to significant visitors and meetings.
Maintain a qualified and organized environment in the MD's office.

Education:
Bachelor's Degree in any discipline.

Experience:
1–2 years of experience in a Secretarial, Executive Assistant, Administrative, or similar support role.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Secretary To Managing Director Kochi (India)
🏢 KITEX
📍 India