Roles & Responsibilities:

Vendor & Tech Management:
Source, onboard, and manage vendors for IT, internet, facility services, and office infrastructure.
Oversee SaaS subscriptions, renewals, and maintain software license compliance and asset registers.
Negotiate contracts, track SLAs, and ensure timely support from vendors.
Coordinate with internal IT for laptop procurement, inventory audits, and disposal planning.

Travel, Visa & Logistics:
Manage end-to-end travel logistics for employees and leadership.
Coordinate business visa applications including documentation, consulate appointments, and agency follow-ups.
Ensure travel policies are followed and maintain transparent documentation for reimbursements and audits.
Organize team relocations, executive visits, and logistics for external guests or candidates.

Office Operations & Facilities:
Supervise daily operations including housekeeping, pantry, security, and vendor SLAs.
Maintain seating plans, desk allocations,



and support hybrid/WFH setups.
Manage access control systems and visitor logs.
Implement and maintain workplace health & safety protocols.

Events & Offsite Coordination:
Plan logistics for team events, leadership offsites, town halls, and workshops.
Coordinate with venues, travel partners, caterers, and internal stakeholders.
Ensure event-day readiness with backups for power, connectivity, and equipment.

Cross-functional & Admin Support:
Collaborate with HR and IT for employee onboarding/offboarding, desk setups, kits, and documentation.
Handle ad-hoc admin tasks: courier, shipping, vendor payments, and repair requests.
Maintain documentation for audits, policy compliance, and procurement history.
Support internal communication on facilities, travel updates, and office notices.

📌 Administrative Manager Gurugram
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📍 Gurugram