Administrative Executive – MAPFRE RE, IIO Branch (GIFT City, India)Location: GIFT City (Gujarat International Finance Tec‑City), IndiaReporting To: Principal Officer / Branch ManagementEntity: Mapfre Re – International Insurance Office (IIO)Role OverviewThe Administrative Executive will provide comprehensive administrative, operational, and coordination support for Mapfre Re’s IIO Branch in GIFT City. This role is essential in ensuring smooth day‑to‑day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financial‑services environment.Key ResponsibilitiesOffice Administration & Coordinat- ionManage daily office operations, facility coordination, and general administrative tas- ks.Coordinate with external vendors, service providers, and building/SEZ administrati- on.Ensure proper maintenance of office supplies, equipment, and operational logistics..Documentation & Record Manage- mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco- rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati- ons.Ensure secure and compliant record‑keeping in line with MAPFRE RE and IFSCA requirements.Support for Underwriting & Opera- tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f- iles.Coordinate internal approvals, workflows, and communication between local and regional off- ices.Support the preparation of reports, dashboards, and internal submissions.Finance & Compliance S- upportAssist in processing invoices,



vendor payments, and expense document- ation.Help maintain compliance checklists, statutory calendars, and audit document- ation.Support the Principal Officer in ensuring administrative compliance with local and IFSCA guidelines.Travel, Scheduling & Lo- gisticsManage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIF- T City.Organize internal and external meetings, workshops, and- events.Handle visitor logistics and hospitality arrangements.Reception & Communication Ma- nagementAct as the first point of contact for calls, visitors, and correspo- ndences.Ensure qualified, timely communication with internal and external stake- holders.Draft and manage general email communications as required.Required Qualifications & E- xperience2–5 years of administrative or office management experience, ideally within financial services, insurance, or rei- nsurance.Strong proficiency in MS Office (Excel, Word, PowerPoint,- Outlook).Familiarity with compliance‑driven environments or regulated entities is an a- dvantage.Graduate degree in Business Administration, Commerce, or related field.Competencies & Personal- AttributesExcellent organizational and multitaski- ng skills.Strong communication (written and verbal) and interpersonal- abilities.High level of professionalism, integrity, and attention- to detail.Ability to work independently and maintain confid- entiality.Proactive, reliable, and service‑oriented mindset.Why Joi- n MAPFRE REBe part of a globally respected reinsurance group establishing a new strategic branc- h in India.Work in a dynamic, international, and learning‑focused e- nvironment.Gain exposure to global best practices in administrative and operational support.

📌 Administrative Executive (Gujarat)
🏢 MAPFRE
📍 Gujarat