Job Description – Office Admin Executive

Position: Office Admin Executive
Department: Administration
Location: DLF Corporate Park, Gurugram (Phase III)
Employment Type: Full-Time
Reporting To: HR & Admin Manager

Job Summary

We are looking for a proactive and organized Office Admin Executive to manage day-to-day administrative activities and ensure the smooth functioning of the office. The ideal candidate should have excellent coordination, communication, and organizational skills.

Key Responsibilities

- Manage day-to-day office administration activities.
- Maintain office supplies, stationery, and pantry inventory.
- Coordinate with vendors for housekeeping, office maintenance, repairs, and other administrative services.
- Handle courier, dispatch, and inward/outward documentation.
- Maintain office records, files, and administrative documents.
- Coordinate travel bookings, hotel reservations, and transportation whenever required.
- Monitor office assets and maintain asset records.
- Ensure proper upkeep of meeting rooms and common office areas.
- Coordinate with facility management for smooth office operations.
- Assist in employee onboarding by arranging workstation, ID cards, and other joining formalities.




- Support HR & Admin team in organizing meetings, events, employee engagement activities, and office functions.
- Process vendor bills and maintain related records.
- Ensure compliance with office policies and administrative procedures.
- Perform any other administrative responsibilities assigned by management.

Required Qualifications

- Graduate in any discipline.
- 2–4 years of experience in Office Administration or Facility Management.
- Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
- Valuable communication and interpersonal skills.
- Robust organizational and multitasking abilities.
- Ability to coordinate with multiple stakeholders and vendors.

Preferred Skills

- Vendor Management
- Facility Coordination
- Asset Management
- Documentation & Record Keeping
- Travel & Hotel Coordination
- Office Inventory Management
- Excellent Follow-up Skills
- Time Management

mail: [email protected]
Mobile: +91-XXXXXXXXXX

Pay: Up to ₹28,000.00 per month

Benefits:

- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Office Admin (India)
🏢 Clair Electronics
📍 India