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Role: Office Assistant to CEO

Location: MediCiti Hospital, Ghanpur, Medchal, Telangana, 501401.

Job Description

Role Objectives:

● Provide dedicated support to the CEO and additional assistance to executive

team members as needed, ensuring smooth operations and achievement of

company goals.

● Optimize the use of office equipment, supplies, and inventory through

preventive maintenance.

● Improve workflow efficiency by evaluating and enhancing standard operating

procedures, such as scheduling, communication, and office layout.

● Coordinate internal and external resources to expedite tasks and processes.

● Act as the primary point of contact in the office, offering information,

addressing inquiries, and fulfilling requests.

● Manage and prioritize tasks to align with the CEO’s objectives, ensuring

organizational goals are met and best practices are maintained.

Key Responsibilities:

● Oversee qualified and personal scheduling for the CEO, including

managing agendas, emails, phone calls, client interactions, and handling

guests, employees, and job candidates.

● Execute general administrative duties such as answering and directing phone

calls, managing emails, files, meeting minutes, and overseeing mail and

deliveries, as well as maintaining meeting room calendars.

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● Keep the office, including conference rooms and storage areas, clean and

well-organized.





● Manage office supplies, ensuring stations are stocked and equipment is fully

operational.

● Maintain an organized filing system, employee contact lists, and inventory

records.

● Provide administrative support through tasks like typing, dictation, creating

spreadsheets and presentations, emailing, and managing filing systems and

databases.

● Uphold a high level of professionalism and strict confidentiality in handling

sensitive materials.

● Coordinate team communication and assist in organizing events.

Required Skills and Qualifications:

● Minimum of four years of experience in an administrative role, reporting

directly to senior management.

● Minimum of two years of experience in Hospitals.

● Excellent verbal and written communication skills in English, Hindi, and

Telugu.

● Strong time management skills, with the ability to prioritize and manage

multiple tasks effectively.

● Proficiency with Microsoft Office, office productivity tools, and adaptability to

learning new software and systems.

● Ability to handle sensitive company and employee information with discretion

and confidentiality.

● A flexible, team-oriented individual who embraces challenges and is adaptable

to change.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Personal Assistant to CEO (Medchal)
🏢 Mediciti Hospitals
📍 Medchal