Job Title: Junior Chief of Staff Company: VRT Management Group, LLC Location: Santosh Nagar, Hyderabad, India (Onsite) Experience: 1+ years Employment Type: Full-timeAbout VRT Management Group, LLCFounded in 2008 in the USA, VRT Management Group, LLC is a premier management consulting firm dedicated to accelerating the growth and scaling the impact of Founder- and Entrepreneur-led enterprises.Our Vision: By 2030, VRT (VEGA) Visionary Entrepreneurs Growth Accelerator will partner with 1,000 entrepreneurs and SMBs to build scalable, resilient, high-value companies, creating $1M+ in measurable financial value per business and $1B+ in total valueKey ResponsibilitiesExecutive Coordination and Task TrackingListen and Take Clear Notes: Attend leadership meetings, client calls, and coaching sessions. Record key decisions, instructions, action items, and important details.Manage the Task Tracker: Create and update a daily master task list for all work assigned by leadership to different team members.Follow Up on Tasks: Regularly follow up with team members to make sure tasks are completed correctly and on time.Keep Leadership Updated: Give leadership clear updates on task progress, delays, pending decisions, risks, and major problems.Ensure Clear Understanding: Act as a link between leadership and the team. Make sure every team member understands what they need to do, when it is due, and what quality is expected.Documentation and Information ManagementOrganize Information: Turn meeting discussions and unstructured information into clear notes, SOPs, trackers, and dashboards that are easy to find and use.Maintain Accurate Records: Keep complete and accurate records of client discussions, coaching sessions, contracts, decisions, and internal communication.Financial Administration and Billing SupportPrepare Client Invoices:



Create accurate invoices based on leadership instructions and get approval before sending them to clients.Track Invoice Status: Maintain an invoice tracker and update each invoice as Prepared, Approved, Sent, Pending, or Paid.Support Billing and Payment Follow-Ups: Work with internal team members to resolve billing issues, follow up on pending payments, and keep leadership informed about expected cash flow.Required Qualifications and SkillsStrict Prerequisite: Applications will only be considered from candidates possessing a formal educational background in Business Administration, Management, Finance, or a closely related discipline.Experience: 1+ years of proven experience in Founders office, Executive Support, or Office Administration.Financial Literacy: Strong hands-on experience in invoicing workflows, basic expense tracking, and documentation management.Tech Stack Proficiency: High proficiency in MS Excel (data organization, formatting, tracking formulas) and Google Workspace.Tool Familiarity: Prior experience with Zoho Books or equivalent accounting/ERP software is highly preferred.Core Competencies: Exceptional active listening skills, rigorous attention to detail, flawless written and verbal communication, and an uncompromising commitment to data confidentiality.What We OfferExecutive Exposure: Direct, daily collaboration with the CEO and senior leadership, providing an unparalleled masterclass in business execution and decision-making.Accelerated Career Trajectory: Fast-tracked learning and upward mobility across business operations, corporate finance coordination, and executive leadership pathways.Compensation: Market-competitive salary package aligned with experience, capability, and performance.Culture: A high-performing, professional, and supportive workspace engineered for skilled growth.

📌 Junior Chief Of Staff (Hyderabad)
🏢 VRT Management Group
📍 Hyderabad