Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and secretarial support to senior leadership. The role requires expertise in managing complex calendar arrangements, coordinating travel and visa processing, ensuring compliance, and leading a team of Executive Assistants. The ideal candidate must possess strong multitasking abilities and attention to detail while handling confidential and time-sensitive information.

Key Responsibilities:Calendar & Schedule Management:

- Manage and coordinate complex calendars for senior executives, ensuring effective time management.
- Organize internal and external meetings, including logistics, agendas, and follow-ups.
- Handle last-minute schedule changes, prioritizing tasks effectively.

Administrative & Secretarial Support:

- Provide high-level administrative assistance, including preparing reports, presentations, and correspondence.
- Draft, review, and manage confidential documents and communications.
- Maintain records, files, and databases for easy access and retrieval.

Travel, Visa & Forex Management:

- Arrange domestic and international travel, including flights, hotels, visas, and forex processing.
- Ensure seamless travel logistics, aligning with company policies and budget constraints.
- Prepare detailed itineraries and travel briefs for executives.





Compliance & Policy Adherence:

- Ensure all administrative activities comply with internal policies and regulatory requirements.
- Coordinate with legal and finance teams for necessary approvals and documentation.

Team Management & Leadership:

- Lead and oversee a team of Executive Assistants, ensuring smooth operations.
- Delegate and monitor tasks, providing guidance and support as needed.
- Drive efficiency and productivity within the administrative team.

Ad Hoc & Special Projects:

- Handle miscellaneous administrative tasks, such as event coordination, vendor management, and office operations.
- Assist in special projects as assigned by senior leadership.

Required Qualifications & Skills:

- Bachelor's degree in Business Administration, Management, or a related field.
- 5+ years of experience as an Executive Assistant supporting senior leadership.
- Expertise in calendar management, travel coordination, and compliance handling.
- Strong organizational, multitasking, and communication skills.
- Proficiency in MS Office Suite, scheduling tools, and travel management platforms.
- Ability to handle confidential information with discretion.

Skills: Office Administration, travel coordination , Executive Assistant, Calendar Management, Administration

Experience: 15.00-20.00 Years

📌 Office Administration Manager - South Mumbai
🏢 Resource Management Group Plus Private
📍 Mumbai