Job Description (JD)

The Purchase Executive is responsible for managing end-to-end procurement activities to support leasing and fit-out operations for office spaces. This role ensures timely sourcing of materials, vendor coordination, and cost optimization while maintaining quality and compliance standards.

The position plays a vital role in supporting the company s commercial projects by procuring furniture, fixtures, materials, and services required for workspace design, renovation, and daily operations.

The Purchase Executive is responsible for managing end-to-end procurement activities to support leasing and fit-out operations for office spaces. This role ensures timely sourcing of materials, vendor coordination, and cost optimization while maintaining quality and compliance standards.

The position plays a vital role in supporting the company s commercial projects by procuring furniture, fixtures, materials, and services required for workspace design, renovation, and daily operations.

Procurement Sourcing

- Identify reliable vendors and suppliers for furniture, fixtures, electrical, and interior materials.

- Obtain and evaluate quotations to ensure competitive pricing and quality standards.

- Issue purchase orders (POs) and follow up on timely deliveries.

- Maintain an updated database of approved vendors and price lists.

Cost Inventory Management

- Negotiate rates and contracts to achieve cost savings without compromising quality.

- Track purchase budgets and ensure adherence to approved cost limits.

- Coordinate with the stores/warehouse team for stock levels and inventory control.

Coordination Documentation

- Collaborate with the design, project, and finance teams to understand material and budget requirements.

- Ensure proper documentation of purchase orders, invoices, and delivery challans.

- Support the finance team in vendor bill verification and payment processing.

Vendor Relationship Management





- Build and maintain strong vendor relationships to ensure reliable supply.

- Evaluate vendor performance based on quality, timeliness, and service.

- Resolve vendor-related issues or disputes in coordination with management.

Compliance Reporting

- Ensure adherence to company procurement policies and approval hierarchies.

- Maintain accurate purchase records and generate periodic procurement reports.

Assist in audit processes related to procurement and inventory.

Behavioral Competencies

- Attention to Detail: Ensures accuracy in procurement documentation and material quality.

- Negotiation Skills: Balances cost efficiency with quality and timeliness.

- Time Management: Prioritizes tasks and meets tight project deadlines.

- Collaboration: Works effectively with design, operations, and finance teams.

- Integrity: Adheres to procurement ethics and transparency standards.

- Adaptability: Responds effectively to changing project and market needs.

Core Technical Competencies

- Strong knowledge of procurement processes, vendor management, and material sourcing.

- Understanding of interior fit-out materials, furniture procurement, and workspace design requirements.

- Proficiency in MS Office and Excel-based purchase tracking systems.

- Ability to read and interpret BOQs, layout drawings, and material specifications.

- Positive analytical and negotiation skills for price comparison and vendor evaluation.

- Knowledge of basic accounting and documentation for purchase and payment processes.

Job Specification Technical Competencies

- Strong understanding of procurement processes,



purchase cycles, and vendor management.

- Working knowledge of interior fit-out materials, furniture, HVAC, electrical, and civil items used in commercial office projects.

- Ability to read and interpret BOQs (Bill of Quantities), design drawings, and material specifications.

- Proficiency in MS Excel, Google Sheets for tracking orders, budgets, and vendor performance.

- Skilled in negotiation and cost comparison to ensure optimal pricing and value.

- Good understanding of GST, purchase order documentation, and basic accounting entries related to procurement.

- Experience in coordinating with design, project execution, and finance teams to align purchase requirements with timelines and budgets.

- Excellent data management and reporting skills to maintain purchase logs and vendor records.

- Strong communication and interpersonal skills to liaise with vendors, contractors, and internal stakeholders.

Ability to manage multiple procurement activities simultaneously under tight deadlines.

- Bachelor s degree in Commerce, Business Administration, Supply Chain, or related field.

1 3 years of experience in procurement or purchase function, preferably in commercial real estate, coworking, or interior design industry.

Salary: Best in the industry
Notice Period: Immediate joiners preferred / Maximum 15 days

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Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Purchase Executive (Pune)
🏢 BOXOFFICE SPACE
📍 Pune