About the Role

We are looking for a highly organized, proactive, and business-oriented Executive Assistant to work directly with the Managing Director. This role goes beyond calendar managementit involves coordinating strategic initiatives, tracking business performance, ensuring timely execution of projects, and acting as the communication bridge between the MD and various departments.

The ideal candidate should be capable of handling confidential information, managing multiple priorities, and ensuring that business operations run efficiently.

Key Responsibilities

1. Executive Support

Manage the MD's daily calendar, meetings, appointments, and travel plans.

Prioritize tasks and ensure important deadlines are met.

Prepare meeting agendas, presentations, and business reports.

Draft professional emails, letters, and official communications.

Take meeting minutes and ensure action items are completed.

2. Business Coordination

Follow up with Sales, Service, Finance, HR, Purchase, and Operations teams.

Track project milestones and report progress to the MD.

Coordinate with customers, vendors, distributors, and business partners.

Ensure inter-department communication is effective.

3. Sales & Business Analytics

Prepare weekly and monthly sales reports.

Monitor sales targets and business KPIs.

Analyze customer inquiries and sales pipeline.

Assist in preparing quotations and commercial proposals.

Maintain CRM and customer follow-up records.

4. Project & Task Management

Track ongoing business projects.

Monitor deadlines and ensure timely completion.

Coordinate internal and external meetings.

Maintain project documentation.

5. Documentation & Compliance

Organize company documents and digital records.

Maintain confidential files.





Coordinate legal and statutory documentation.

Prepare reports for management reviews.

6. Communication Management

Handle business correspondence.

Screen calls and emails.

Coordinate with clients and suppliers.

Maintain professional communication standards.

7. Event & Travel Management

Arrange business travel, accommodation, and itineraries.

Organize exhibitions, dealer meetings, product launches, and corporate events.

Coordinate logistics for business conferences.

8. Strategic Assistance

Conduct market research.

Prepare competitor analysis.

Assist in new business development.

Support the MD in evaluating new business opportunities and investments.

9. MIS & Reporting

Prepare and present:

Daily Business Dashboard

Sales Reports

Service Performance Reports

Collections Report

Pending Task Report

Inventory Summary

Purchase Status

Customer Escalation Report

Employee Performance Dashboard

Preferred candidate profile

Required Skills

Technical Skills

- Microsoft Excel (Advanced)
- Microsoft Word
- PowerPoint
- Google Workspace
- ERP/Tally knowledge
- CRM software
- AI tools (ChatGPT, Copilot, Gemini, etc.)

Soft Skills

- Excellent communication skills
- Strong organizational ability
- Problem-solving mindset
- Time management
- Leadership coordination
- Attention to detail
- High level of confidentiality
- Decision-making support





Qualifications

- Bachelor's Degree
- 38 years of experience as an Executive Assistant, Business Coordinator, Operations Coordinator, or Project Coordinator.
- Experience supporting senior management is preferred.

Preferred Industry Experience

Candidates from any of the following industries will have an advantage:

- GPS Tracking
- Vehicle Surveillance
- CCTV & Security Systems
- IoT
- Automotive Electronics
- Telecom
- IT Services
- Industrial Equipment
- Project Sales
- B2B Distribution

Key Performance Indicators (KPIs)

- 95%+ task completion within deadlines.
- Meeting action items closed on time.
- Reports submitted before deadlines.
- Calendar conflicts reduced to near zero.
- Customer follow-ups completed on schedule.
- Project milestone adherence above 95%.
- Business dashboard accuracy above 99%.
- Response time to internal requests within 2 hours during business hours.

What Success Looks Like

Within the first 6 months, the Executive Assistant should:

- Become the central coordinator for all MD priorities.
- Ensure timely execution of key business initiatives.
- Improve communication across departments.
- Reduce missed deadlines and follow-up gaps.
- Enable the MD to focus on strategic growth instead of day-to-day coordination.

Why Join Us?

You will work directly with the Managing Director, gaining exposure to strategic decision-making, business development, operations, finance, sales, and leadership. This role offers significant learning opportunities and a clear pathway toward future leadership positions such as Business Operations Manager, Chief of Staff, or General Manager.

Perks and perks

Health insurance, Annual bonus

📌 Executive Assistant To Managing Director (Karur)
🏢 Future Intelligents
📍 Karur