Role & responsibilities

1. Schedules calendar for Management and facilities for internal and external meetings and conference calls

2. Manages contacts in MS Outlook

3. Manages calls for Management

4. Prepares and manages meeting minutes

5. Manages travel arrangements for Management, company staff and liaising with travel agent

6. Manages personal and travel arrangements, expenses, keeps travel records, insurance policies and payments for Management

7. Streamlines physical and virtual filing systems for Management and company

8. Supervises housekeeping and de-clutter in Management cabin

9. Manages office boys

10. Sends and coordinates communications for Management

11. Assists in coordination of office and factory events

12. Assists in HR functions as and when required

13. Assists office facilities manager and office receptionist as and when required

14.



Relay directives, instructions and assignment to HODs on behalf of Management

15. Maintain hard copy and electronic filing system

Preferred candidate profile

Skills & Experience Required:

1. Strong administration

2. Strong discipline and time management

3. Strong organization skills

4. High proficiency in MS Outlook, MS Word; familiarity with MS Excel and MS Powerpoint

5. Strong housekeeping skills

6. Robust English skills written and verbal

7. Travel booking experience

8. Quantitative skills for managing expenses

Qualities Required:

1. High integrity

2. Polish required to deal with Management

3. Patience

4. Diligence

📌 Personal Assistant/Executive Assistant-to the Director (Nariman Point) (Mumbai)
🏢 T & D Galiakot Containers
📍 Mumbai