Position

Personal Assistant to the Founder

We prefer "Male" candidates from Mumbai only.

Location

Kurla Kanakia Zillion & BKC

Employment Type

Full-time

Role Overview

We are looking for a highly organized, proactive, and trustworthy Personal Assistant to support the Founder in managing day-to-day priorities, administrative tasks, office administration, and business coordination. The ideal candidate is detail-oriented, resourceful, and capable of handling both executive support and administrative operations with professionalism and discretion.

Key Responsibilities

Executive Support

- Manage the Founder's calendar, appointments, meetings, and travel schedules.
- Prioritize appointments and optimize the Founder's time and availability.
- Coordinate internal and external meetings, prepare agendas, and record meeting notes when required.
- Screen and manage emails, calls, and correspondence, ensuring timely follow-ups.
- Prepare presentations, reports, documents, and meeting materials.
- Track action items and ensure timely execution of commitments.
- Coordinate with internal teams to facilitate decision-making and follow-up on priorities.

Administrative & Office Management

- Oversee day-to-day administrative operations of the office.
- Process and track utility bills, office expenses, subscriptions, and vendor payments, ensuring timely settlement.
- Verify invoices for accuracy, obtain necessary approvals, and coordinate with the Finance team for processing.
- Maintain records of invoices,



payments, contracts, warranties, and key office documents.
- Draft emails, letters, and other business correspondence.
- Coordinate with housekeeping staff, office assistants, electricians, plumbers, carpenters, internet providers, and other service personnel for office maintenance and repairs.
- Supervise office maintenance activities and ensure office facilities remain functional, clean, and well-maintained.
- Coordinate with vendors for office supplies, equipment servicing, annual maintenance contracts (AMCs), and procurement.
- Monitor office inventory and replenish supplies as required.
- Assist in organizing company events, leadership meetings, and office activities.
- Ensure administrative processes are carried out efficiently and in compliance with company policies.

Business Coordination

- Liaise with cross-functional teams to monitor project progress and key deliverables.
- Coordinate with HR, Finance, Legal, Operations, and external stakeholders on behalf of the Founder.
- Maintain trackers, dashboards, and reports for business initiatives.
- Conduct research and compile information to support business decisions.
- Follow up on pending tasks and ensure timely completion.

Personal Assistance

- Manage personal appointments and schedules, where required.
- Coordinate personal and business travel, accommodation, transportation, and itineraries.
- Handle reservations, bookings, and other logistics.

📌 Personal Assistant (PA) To the Founder (Mumbai)
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