Job Description: Project Coordinator / Executive Coordinator

Job Title: Project Coordinator / Executive Coordinator

Department: Project Management / Corporate Office

Reports To: Senior Management / Director / CEO

Required Qualifications:

- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- 3 to 7 years of experience in project coordination, executive coordination, MIS reporting, or a similar role.
- Experience supporting senior management or leadership teams is preferred.

Required Skills:

- Strong multitasking and organizational abilities.
- Excellent verbal and written communication skills.
- Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, charts, formulas).
- Strong Microsoft PowerPoint presentation skills.
- Valuable knowledge of Microsoft Word and Outlook.
- Experience with MIS reporting and dashboard preparation.
- Strong analytical and problem-solving skills.
- Excellent follow-up and stakeholder coordination abilities.
- Ability to maintain confidentiality and handle sensitive information.
- High attention to detail and ability to work under tight deadlines.
- Power BI Mandate
- Any AI skills preferrable

Job Summary

We are seeking a highly organized and proactive Project Coordinator to support senior management by coordinating multiple projects,

Key Responsibilities

Project Coordination

- Coordinate with project teams to collect regular project updates.
- Track project milestones, deliverables, timelines, and pending actions.
- Follow up with stakeholders to ensure timely completion of assigned tasks.
- Maintain project trackers and dashboards.

MIS & Reporting

- Prepare daily, weekly, and monthly MIS reports.




- Consolidate project data and generate management reports.
- Analyze project performance data and highlight key observations.
- Ensure accuracy and timely submission of reports.

Meeting Management

- Schedule and coordinate internal and external meetings.
- Prepare meeting agendas in consultation with stakeholders.
- Record Minutes of Meeting (MoM) and circulate action points.
- Track action items until closure.

Documentation & Drafting

- Draft professional emails, letters, reports, and official communications.
- Prepare business documents, proposals, and presentations.
- Maintain organized records of project documentation and correspondence.

Presentation & Management Support

- Prepare high-quality PowerPoint presentations for management reviews and board meetings.
- Compile project status updates into executive-level presentations.
- Support senior management with business analysis and decision-making reports.

Board Meeting Coordination

- Coordinate board meeting schedules and logistics.
- Prepare board meeting agendas and supporting documents.
- Compile presentations and reports for board members.
- Ensure timely circulation of meeting materials and maintain confidential records.

Data Analysis

- Analyze project and operational data to identify trends and risks.
- Generate dashboards and insights for management review.
- Recommend process improvements based on data analysis.

Administrative Coordination

- Coordinate with internal departments and external stakeholders.
- Maintain calendars and monitor important deadlines.
- Ensure effective communication across all ongoing projects.

Please send the updated resume to email: [email protected]

or WA 91500 66232

📌 Executive Coordinator / Project Coordinator (Chennai)
🏢 Amogha Hr And Management Services
📍 Chennai