data-astro-cid-nlk44stn> Executive Assistant to the Founders Office 3-5 years

About the job

Were not looking for a traditional Executive Assistant.

Were looking for a tech-savvy strategic EA who can think independently, leverage AI to work

smarter, and act as a true extension of the Founder.

This role sits at the heart of the Founders Office, where youll work closely on business

priorities, strategic initiatives, decision-making, and day-to-day execution. Youll be expected to

anticipate needs, simplify complexity, and ensure that nothing important falls through the cracks.

If youre naturally curious, love technology, stay updated on AI, and enjoy solving problems

before they arise, youll thrive here.

Responsibilities

Think Like a Business Partner:

- Understand business priorities and help the Founder focus on what matters most.
- Anticipate challenges and solve problems before they become bottlenecks.
- Bring structure to ambiguity and drive execution with minimal supervision.
- Challenge ideas respectfully and contribute thoughtful perspectives.
- Identify opportunities to improve processes rather than simply following them.

Leverage AI & Technology:

- Integrate AI into your daily workflow to improve speed, quality, and efficiency.
- Use tools like ChatGPT, Claude, Claude Code, Perplexity, Gemini, Cursor, Notion AI,

and similar platforms to research, write, analyze, and automate tasks.

- Identify repetitive processes and proactively implement AI-driven solutions to improve

productivity.

- Stay ahead of emerging AI tools and recommend new technologies that can benefit the

Founder and the organization.

- Learn and adapt quickly to new software, systems, and digital workflows.

Drive Execution:

- Track key priorities, projects, and deadlines across the Founders Office.
- Prepare concise reports, presentations, executive summaries, and dashboards.




- Ensure commitments are completed on time without requiring constant follow-ups.
- Maintain organized documentation and records for quick decision-making.
- Ensure nothing important falls through the cracks.

Drive Cross-Functional Alignment:

- Act as the communication bridge between leadership, teams, clients, vendors, and

partners.

- Ensure information flows seamlessly across functions.
- Follow through relentlessly until tasks are completed.
- Build trusted relationships across all levels of the organization.
- Ensure accountability by tracking actions and following up on commitments.

Own Communication & Coordination:

- Manage a dynamic calendar using sound judgment, not just scheduling.
- Represent the Founder professionally across internal and external stakeholders.
- Draft clear, concise, and professional communication on behalf of the Founder.
- Prepare meeting agendas, capture action items, and ensure timely follow-ups.
- Prioritize competing requests while protecting the Founders time.

Qualifications

Were looking for someone with:

- 3-5 years of experience as an Executive Assistant, Founders Office Associate, Chief

of Staff Associate, or in a similar leadership support role.

- Experience supporting Founders, CEOs, CXOs, or senior leadership teams.
- B.Tech / B.E. in Computer Science, Information Technology, AI, or a related

discipline.

- Experience in technology companies, SaaS businesses, startups, or other fast-paced

organizations.

- Strong understanding of AI tools and contemporary productivity workflows.
- Excellent written and verbal communication skills.
- Exceptional organizational and stakeholder management skills.
- High business acumen with the ability to exercise sound judgment.

Interested

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive Assistant To the Founders Office (Mumbai)
🏢 INK IN CAPS
📍 Mumbai