Project Coordinator Software Delivery

Location: Hyderabad, India
Company: Intelex Systems
Product/Project: Fleetly Platform - Integrations Team
Employment Type: Full-time
Department: Product & Engineering
Reporting To: Project Manager / Delivery Manager / Head of Product

Position Overview

Intelex Systems is looking for a proactive and organised Project Coordinator to support the delivery of software development projects across the Fleetly and Healthcare projects.

The role is responsible for coordinating sprint planning, tracking development progress, following up on assigned tasks, maintaining project documentation, supporting release planning and ensuring that teams remain aligned with delivery priorities.

The ideal candidate should have experience working with software development teams, understand Agile/Scrum ways of working, and be comfortable coordinating between product, development, QA, support and management teams.

Key Responsibilities

Sprint Planning and Delivery Coordination

- Support sprint planning sessions by preparing backlog items, priorities and sprint scope.
- Coordinate with Product Owners, Business Analysts, Developers and QA teams to ensure sprint goals are clearly understood.
- Track sprint progress daily and identify tasks that are delayed, blocked or at risk.
- Follow up with team members to ensure assigned work is completed within agreed timelines.
- Maintain sprint boards in tools such as Jira, Azure DevOps, ClickUp or similar platforms.
- Ensure user stories, bugs and tasks are updated with clear status, ownership and comments.
- Support sprint reviews, retrospectives and planning meetings.

Task Progress Monitoring

- Monitor daily progress across development, QA, UI/UX, DevOps and support-related tasks.
- Identify blockers early and escalate them to the relevant team lead or project manager.
- Ensure developers and QA engineers provide timely updates on assigned tasks.
- Track overdue tasks and highlight risks to delivery timelines.
- Maintain clear visibility of work-in-progress, pending reviews, QA defects and release blockers.
- Ensure critical release priorities are followed up consistently until completion.

Release Coordination

- Support release planning and readiness checks for planned software releases.
- Track release scope, pending defects, QA status and deployment readiness.
- Coordinate with QA teams to confirm test completion, regression testing and defect closure.
- Help prepare release notes, deployment checklists and go-live communication.
- Ensure release risks, known issues and pending actions are clearly documented.
- Support post-release follow-up and defect tracking.

Communication and Reporting





- Prepare regular progress updates for management and project stakeholders.
- Maintain clear communication between product, engineering, QA and support teams.
- Share daily or weekly status summaries covering completed tasks, pending items, blockers and risks.
- Document meeting notes, decisions, action items and follow-up responsibilities.
- Ensure all project stakeholders are aware of priority changes and delivery expectations.
- Provide timely escalation where delivery commitments are at risk.

Documentation and Process Support

- Maintain project trackers, sprint reports, action logs and release documentation.
- Ensure requirements, user stories and acceptance criteria are properly recorded.
- Assist in preparing project plans, delivery schedules and milestone trackers.
- Support process improvements across sprint planning, QA coordination and release management.
- Ensure project records are accurate, up to date and easy for teams to follow.

Essential Skills and Experience

- 2+ years of experience in project coordination, delivery coordination, software project support or similar role.
- Positive understanding of Agile/Scrum software delivery processes.
- Experience coordinating with software developers, QA teams, UI/UX teams and product stakeholders.
- Ability to track tasks, follow up consistently and manage delivery timelines.
- Experience using project management tools such as Jira, Azure DevOps, Trello, ClickUp, Asana or similar.
- Good understanding of software development lifecycle, testing and release processes.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to prepare explicit status updates, meeting notes and action trackers.
- Strong attention to detail and ability to identify gaps in task updates or delivery progress.
- Ability to work under pressure and support multiple priorities.

Desirable Skills

- Experience working with SaaS, fleet management, telematics, IoT or cloud-based software projects.
- Familiarity with Azure DevOps, GitHub, CI/CD pipelines or release management workflows.
- Basic understanding of UI/UX, API development, mobile apps and web applications.
- Experience supporting production releases and live customer issue tracking.
- Knowledge of QA test cycles,



regression testing and defect management.
- Experience working with remote or distributed teams.

Key Competencies

- Strong ownership and follow-up mindset.
- Ability to hold teams accountable in a professional and respectful manner.
- Clear communication and escalation skills.
- Good coordination between technical and non-technical teams.
- Ability to prioritise urgent work and manage competing deadlines.
- Structured approach to planning, tracking and reporting.
- Confidence to ask questions, challenge unclear updates and seek clarity.
- Calm and professional approach during release pressure or customer escalations.

Typical Day-to-Day Activities

- Review sprint board and check task status.
- Follow up with developers and QA engineers on pending or delayed work.
- Join daily stand-up meetings and record blockers or risks.
- Update sprint tracker and release readiness reports.
- Coordinate with product and QA teams on priority defects.
- Prepare daily progress summary for management.
- Schedule sprint planning, review or release meetings.
- Track action items from meetings until closure.
- Escalate overdue or high-risk items to team leads.

Performance Expectations

The Project Coordinator will be expected to:

- Maintain accurate and up-to-date project tracking.
- Ensure sprint tasks are actively followed up and not left unattended.
- Improve visibility of delivery progress across the team.
- Help reduce missed deadlines by identifying risks early.
- Support smoother sprint planning, QA coordination and release preparation.
- Ensure communication between teams is clear and timely.
- Contribute to a more disciplined and predictable delivery process.

Success Measures

Success in this role will be measured by:

- Timely completion of sprint tasks and release priorities.
- Reduction in overdue or untracked backlog items.
- Improved quality of sprint updates and delivery reporting.
- Faster escalation and resolution of blockers.
- Better coordination between product, development and QA teams.
- Accurate release readiness tracking.
- Positive feedback from project managers, team leads and management.

Career Growth

This role offers career progression into:

- Senior Project Coordinator
- Scrum Master
- Project Manager
- Delivery Manager
- Product Coordinator
- Business Analyst

Ideal Candidate

The ideal candidate is organised, disciplined and confident in following up with teams. They should be comfortable working in a fast-paced software environment and should take pride in ensuring that tasks are completed on time, blockers are visible, and teams remain focused on agreed delivery priorities.

📌 Project Coordinator - Software Delivery (Hyderabad)
🏢 Intelex systems
📍 Hyderabad