Purchase Manager – Real Estate / Construction

Job Title: Purchase Manager

Department: Purchase / Procurement

Industry: Real Estate / Construction

Employment Type: Full-Time

Experience: 5–10 Years

Location: Talegaon Dabhade, Pune, Maharashtra

Job Summary

We are looking for an experienced and result-oriented Purchase Manager to manage end-to-end procurement activities for our real estate and construction projects. The candidate will be responsible for sourcing construction materials, negotiating with vendors, managing purchase orders, ensuring timely delivery, controlling procurement costs, and maintaining strong vendor relationships.

The ideal candidate should have good knowledge of construction materials, vendor management, rate negotiation, procurement processes, inventory coordination, and project requirements.

Key Responsibilities

1. Procurement & Purchase Management

Handle end-to-end purchase and procurement activities for construction and real estate projects.

Procure construction materials, equipment, tools, consumables, electrical, plumbing, civil and finishing materials.

Understand project requirements and arrange materials as per approved specifications and timelines.

Prepare and process Purchase Requisitions, Purchase Orders and Work Orders.

Ensure procurement is done as per approved budget and project requirements.

Coordinate with project/site teams to understand current and upcoming material requirements.

2. Vendor Management

Identify, evaluate and onboard reliable vendors and suppliers.

Maintain an updated database of approved vendors.

Obtain and compare multiple quotations before finalizing purchases.

Evaluate vendors based on price, quality, delivery schedule and payment terms.

Develop long-term relationships with reliable suppliers.

Monitor vendor performance and resolve supply-related issues.

3. Rate Negotiation & Cost Control

Negotiate competitive prices, payment terms, credit periods and delivery conditions with vendors.

Conduct regular market surveys to understand current material prices.

Ensure optimum procurement cost without compromising quality.

Compare historical purchase rates with current market rates.

Identify opportunities for cost savings and bulk purchase benefits.

Ensure purchases are made within approved budgets.

4. Construction Material Procurement

Responsible for procurement of materials such as:

Cement

Steel / TMT

Sand & Aggregate

Bricks / Blocks

RMC / Concrete-related materials





Tiles & Flooring Materials

Plumbing Materials

Electrical Materials

Paints & Waterproofing Materials

Sanitaryware

Doors & Windows

Hardware & Fittings

Fabrication Materials

Safety Materials

Tools & Equipment

Construction Consumables

Finishing and Interior Materials

5. Purchase Order & Documentation

Prepare Purchase Orders based on approved requirements and quotations.

Ensure PO contains correct quantity, specifications, rates, taxes, delivery schedule and payment terms.

Maintain proper purchase documentation and records.

Verify vendor quotations, invoices, delivery challans and supporting documents.

Coordinate with Accounts for invoice verification and vendor payments.

Maintain purchase records for audit and management review.

6. Delivery & Site Coordination

Ensure timely delivery of materials at the required project/site location.

Coordinate with Site Engineer, Project Manager, Store and Accounts departments.

Track pending and upcoming material deliveries.

Follow up with vendors for delayed supplies.

Ensure materials received at site match the approved PO and specifications.

Coordinate with the Store Department for GRN/material receipt confirmation.

7. Quality & Specification Control

Ensure materials are procured according to approved specifications and quality standards.

Coordinate with technical/site teams for material approvals.

Avoid unauthorized substitution of materials.

Escalate quality issues or material rejection immediately to management.

Maintain records of approved brands, specifications and vendors.

8. Inventory & Stock Coordination

Coordinate with the Store/Project team to monitor material availability.

Avoid excess purchasing and material shortages.

Track critical and fast-moving construction materials.

Plan procurement according to project schedules.

Maintain minimum stock levels for essential materials.

9. Accounts Coordination

Coordinate with Accounts for:

Vendor invoice verification

Purchase bill processing

Advance payments

Credit purchases

TDS/GST-related documentation

Vendor outstanding payments

Payment follow-ups





Ensure purchase transactions are properly documented before payment processing.

10. MIS & Management Reporting

Prepare regular reports for management, including:

Daily/Weekly Purchase Report

Purchase Order Status

Material Requirement Status

Pending Purchase Orders

Pending Deliveries

Vendor Outstanding

Material Rate Comparison

Vendor Comparison Statement

Project-wise Purchase Summary

Monthly Purchase Report

Cost Saving Report

Major Procurement Issues

Required Skills

Strong knowledge of construction and real estate procurement.

Excellent vendor negotiation skills.

Good knowledge of construction materials and market rates.

Strong communication and interpersonal skills.

Good analytical and decision-making abilities.

Strong follow-up and coordination skills.

Ability to manage multiple projects and purchase requirements.

Good knowledge of MS Excel and purchase/procurement software.

Solid documentation and record-keeping skills.

Ability to work under deadlines and project pressure.

Educational Qualification

Bachelor's degree / Diploma in Civil Engineering, Construction Management, Supply Chain Management, Procurement, Business Administration or a related field.

Candidates with relevant experience in real estate, construction or infrastructure procurement will be preferred.

Experience

5–10 years of relevant experience in Purchase / Procurement, preferably in:

Real Estate Companies

Construction Companies

Infrastructure Companies

Builders & Developers

Civil Construction Projects

Key Performance Indicators (KPIs)

Purchase cost savings

Timely material availability

Vendor performance

Purchase order accuracy

Reduction in procurement delays

Material quality compliance

Vendor rate competitiveness

Inventory optimization

Timely closure of purchase requirements

Documentation and process compliance

Preferred Candidate Profile

Experience in real estate/construction procurement.

Strong knowledge of local construction material suppliers and vendors.

Excellent negotiation and vendor-management skills.

Commercially aware and cost-conscious.

Proactive, disciplined and systematic in follow-ups.

Capable of independently handling procurement activities.

Willing to coordinate with multiple project/site teams.

Salary: As per experience and industry standards

Job Type: Full-Time

Industry: Real Estate / Construction

Department: Purchase & Procurement

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