Clinisys AI Philosophy

Building an AI-first organisation is central to Clinisys purpose and the impact we deliver. As a global provider of intelligent diagnostic informatics solutions, we build AI-enabled, cloud-based platforms to enhance diagnostic workflows across healthcare, life sciences, and public health. By applying intelligent technology thoughtfully and responsibly, we help laboratories and testing environments operate more effectively, generate meaningful insights at scale, and ultimately support healthier and safer communities. Operating across more than 30 countries, Clinisys expects all colleagues-regardless of role or function-to work confidently with AI-enabled tools, apply digital and analytical thinking, and continuously adapt as technologies evolve. We must drive an AI-first sense of purpose and urgency.

Purpose (of the role):

Job Summary:

We are seeking an experienced and highly organized Facility Manager with experience in managing multiple office locations within a mid-sized organization. The ideal candidate will be responsible for facility operations, maintenance, vendor management, health safety compliance, space utilization, employee support services across multiple sites in India.

Essential Functions / Job Responsibilities

Facility Infrastructure Management

- Oversee day-to-day facility operations across multiple office locations.

- Ensure smooth functioning of workplace infrastructure, utilities, housekeeping, maintenance, and office services.

- Develop and implement facility management policies, processes, and best practices.

- Plan and manage office expansion, relocation, renovation, and workspace optimization projects.

- Manage all indoor and outdoor office functions, including workspace operations, office maintenance, landscaping, parking management, building exterior upkeep, employee events, and overall workplace environment.

- Maintain high standards of workplace safety, operational efficiency, and employee satisfaction.

Security Management

- Lead physical security operations across all facilities.

- Manage security service providers and ensure adherence to security protocols.

- Implement access control systems, visitor management procedures, and emergency response plans.

- Conduct regular security audits, risk assessments, and incident investigations.

- Coordinate with local authorities and law enforcement agencies when required.

Vendor Contract Management

- Identify, onboard, and manage facility-related vendors and service providers.

- Negotiate contracts, service level agreements (SLAs), and vendor pricing.





- Conduct regular vendor performance reviews and ensure adherence to contractual commitments.

- Manage housekeeping, cafeteria, security, transportation, pest control, and maintenance service providers.

Health, Safety Compliance

- Ensure compliance with local, state, and national regulations related to workplace safety and facility management.

- Conduct facility audits and maintain statutory records and documentation.

- Coordinate fire safety inspections, emergency evacuation drills, and safety training programs.

- Implement workplace safety standards and risk mitigation measures.

Space Workplace Management

- Optimize office space utilization and seating arrangements.

- Support office expansion, relocation, and workplace redesign initiatives.

- Manage meeting room infrastructure and office amenities.

- Ensure a clean, organized, and employee-friendly work environment.

Cafeteria Employee Services

- Oversee cafeteria and food service operations across multiple locations.

- Ensure quality, hygiene, food safety, and vendor compliance standards are maintained.

- Monitor service levels, employee feedback, and vendor performance.

- Manage employee amenities and workplace experience initiatives.

International Domestic Travel Management

- Manage end-to-end travel operations for employees and leadership teams.

- Coordinate international travel requirements including visas, travel insurance, accommodation, transportation, and vendor management.

- Establish and monitor travel policies and ensure cost optimization.

- Handle travel-related escalations and emergency support.

Budget Cost Management

- Develop and manage annual facility budgets.

- Monitor operational expenses and identify cost-saving opportunities.

- Process facility-related invoices and maintain budgetary controls.

- Track facility expenditures and prepare periodic management reports.

Stakeholder Management

- Act as the primary point of contact for facility-related concerns from employees and leadership.

- Partner with HR, IT, Finance, and Administration teams to support organizational needs.

- Ensure timely resolution of employee facility requests and service tickets.

Skills needed to be successful

- Strong knowledge of facility operations and building management systems.





- Vendor management and contract negotiation skills.

- Understanding of workplace safety, statutory compliance, and risk management.

- Budget planning and cost control expertise.

- Excellent problem-solving and decision-making abilities.

- Solid communication and stakeholder management skills.

- Proficiency in MS Office Suite and facility management tools.

- Ability to manage multiple priorities in a fast-paced environment.

Required Experience Education

- Bachelors degree in Facilities Management, Engineering, Business Administration, or a related field.

- Additional certifications in Facility Management, Health Safety, Security Management, or Project Management will be preferred.

Preferred Experience Education

- 15- 20 years of experience in Facility Management, Workplace Services, Administration, or a related function.

- Proven experience managing multiple office locations in a mid-sized or large organization.

- Experience managing corporate offices with 200-800 employees preferred.

- Experience working in IT, technology or corporate office environments is desirable.

Supervisory Responsibilities

Yes

Perks of working for Clinisys - From our business casual dress policy, generous holiday/leaves plan and flexible work schedules, to our mission driven organization that supports those who support healthcare organizations, Clinisys promotes work-life balance for all our employees. We place emphasis on training and development, encourage promotion from within and encourage crossfunctional team participation. These ideals together foster a culture of professional growth and development for our employees.

Clinisys s Commitment to Equal Opportunity

Clinisys is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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