Job Description: Company Secretary (CS) Reporting to : CFO About the Role

- We are seeking a Qualified and detail-oriented Company Secretary cum MIS Analyst to manage statutory, regulatory, and corporate governance requirements of the company.
- The role involves close coordinaon with the Board of Directors, senior management, and regulatory authories to ensure full compliance with applicable laws.
- To prepare MIS to manage, analyze, and report operaonal and project data. The role will support management and development teams by providing accurate, MIS reports, dashboards, and data insights to aid decision-making.

Key Responsibilities'

- Statutory & Regulatory Compliance Ensure compliance with the Companies Act, 2013, MCA rules, and other applicable laws File statutory forms and returns with ROC/MCA (AOC-4, MGT-7/7A, DIR-3 KYC, PAS-3, SH-7, etc.)
- Maintain statutory registers, records, and documents
- Track legal and regulatory updates and advise management accordingly Board, Communicate & General Meetings
- Prepare noces, agendas, explanatory statements, and minutes Organize and aend Board Meengs, AGM, and EGM
- Ensure meengs comply with Secretarial Standards (SS-1 & SS-2) Provide secretarial and governance support to the Board Corporate Governance & Advisory
- Advise the Board and management on corporate governance best pracces
- Ensure adherence to internal policies and governance frameworks Share Capital & Secretarial Work
- Handle share-related including issue, allotment, transfer, transmission, split,



and consolidation and maintain daily, weekly, and monthly MIS reports Generate reports related to:
- Timelines and deliverables Consolidate data from multiple sources (Excel, internal tools, ERP, project management systems)
- Data Management & Analysis Collect, validate, and analyze data to ensure accuracy and consistency
- Identify gaps, delays, and highlight them to management Dashboard & Automation
- Design and maintain dashboards using MS Excel (advanced formulas, Pivot Tables, etc.,)
- Automate recurring reports to improve efficiency Maintain historical data and version control of reports
- Coordinate on & Support
- Coordinate with developers, project managers, and team leads to gather inputs
- Provide MIS support for internal reviews, audits, and management meetings
- Assist HR, Finance, and Operation teams with data-related requirements
- Document on & Compliance Support
- Maintain process document and SOPs related to MIS
- Ensure data and adherence to internal policies

Technical Skills

- Robust proficiency in MS Excel (VLOOKUP/XLOOKUP, IF, Pivot Tables, charts)
- Good knowledge of MS Officece (Word, PowerPoint) Social Skills
- Member of Company Secretaries of India (ICSI)
- Proven experience as a Company Secretary in a Private Limited Company
- Strong knowledge of Indian corporate and commercial laws
- Excellent , communication, and organized skills
- High attention to detail and ability to meet compliance deadlines Experience 10+yrs

📌 Company Secretary (Chennai)
🏢 iQuest Management Consultants
📍 Chennai