Role & responsibilities

Job Summary

The Import Export Executive is responsible for coordinating and managing all import and export activities, ensuring compliance with customs regulations, DGFT requirements, shipping procedures, and timely delivery of goods. The role involves liaison with freight forwarders, customs brokers, banks, government authorities, suppliers, and customers to ensure smooth international trade operations.

Key Responsibilities

Export Operations

- Process and coordinate export shipments from order receipt to final dispatch.
- Prepare and verify export documentation such as:
- Commercial Invoice
- Packing List
- Shipping Bill
- Certificate of Origin
- Bill of Lading / Airway Bill
- Insurance Documents
- Export Declarations

- Coordinate with CHA, freight forwarders, shipping lines, and transporters.
- Track export shipments and provide status updates to customers and management.
- Ensure compliance with DGFT, Customs, FEMA, and other export regulations.
- Follow up for e-BRC, export incentives, and export-related documentation.

Import Operations

- Coordinate import shipments and customs clearance activities.
- Review import documents including:
- Commercial Invoice
- Packing List
- Bill of Lading
- Certificate of Origin
- Insurance Documents

- Coordinate with suppliers, freight forwarders, and customs brokers.
- Monitor shipment schedules and ensure timely receipt of materials.
- Verify duty calculations and customs documentation.
- Maintain records of import licenses and regulatory approvals.

Documentation & Compliance

- Maintain accurate import-export records and databases.
- Ensure compliance with customs regulations and company policies.
- Handle DGFT-related activities including IEC, Advance Authorization, EPCG, etc. as applicable.




- Coordinate with banks for LC, export realization, and remittance documentation.
- Prepare reports related to shipment status, imports, exports, and logistics costs.

Coordination

- Liaise with Production, Stores, Sales, Accounts, and Purchase departments.
- Resolve shipment-related issues and delays.
- Maintain strong relationships with logistics service providers and government authorities.

Qualifications

- Bachelor's Degree in Commerce, Business Administration, Logistics, International Business, or related field.
- Additional certification in Export-Import Management preferred.

Experience

- 3 to 5 years of experience in Import Export Operations.
- Experience in chemical, manufacturing, or industrial products industry preferred.

Required Skills

- Knowledge of Import Export procedures and documentation.
- Understanding of Customs, DGFT, FEMA, GST, and international trade regulations.
- Experience in handling shipping lines, freight forwarders, and CHA.
- Proficiency in MS Office and ERP systems.
- Good communication and negotiation skills.
- Robust organizational and documentation abilities.
- Ability to work under deadlines and manage multiple shipments simultaneously.

Key Performance Indicators (KPIs)

- Timely execution of import and export shipments.
- Accuracy of documentation.
- Reduction in shipment delays and clearance issues.
- Compliance with regulatory requirements.
- Cost optimization in logistics and freight operations.
- Timely collection of e-BRC and closure of export documentation.

Preferred candidate profile

Preferred for Chemical Manufacturing Companies

- Experience with hazardous chemicals and DG cargo shipments.
- Knowledge of IMDG regulations and hazardous goods documentation.
- Familiarity with export incentives and international chemical trade requirements.

📌 Executive - Import and Export (Mumbai)
🏢 Ambani Orgochem
📍 Mumbai