Job Summary

We are seeking a highly organized, trustworthy, and proactive Family Office Manager to support a private family office. This role combines executive assistance, financial administration, property and household management, and coordination with external professional advisors.

The ideal candidate will be capable of independently managing multiple priorities while maintaining the highest standards of confidentiality, professionalism, and operational excellence.

Reporting to the Head of the Family Office

Key Responsibilities

1. Financial & Administrative Coordination

- Coordinate with auditors, tax consultants, bankers, investment advisors, and legal professionals.
- Organize and maintain financial records and supporting documentation.
- Track bank accounts, investments, insurance policies, and financial commitments.
- Prepare monthly family office reports and dashboards.
- Monitor payment schedules, renewals, statutory compliances, and key deadlines.

2. Executive Assistance

- Manage calendars, appointments, travel arrangements, and personal commitments.
- Coordinate meetings and maintain action trackers.
- Prepare reports, presentations, and confidential correspondence.
- Handle sensitive documentation with complete discretion.

3. Property & Household Management

- Oversee maintenance and administration of residential properties.
- Coordinate vendors, contractors, service providers, and household staff.
- Manage utilities, insurance, statutory payments, and household budgets.




- Ensure smooth day-to-day operations across all family assets.

4. Family Office Operations

- Maintain well-organized digital and physical records.
- Coordinate family events, personal projects, and philanthropic initiatives.
- Drive process improvements and implement productive administrative practices.
- Ensure proactive follow-up on all critical activities and commitments.

Candidate Profile

Essential

- 5 - 12 years of experience in Family Office, Executive Assistance, Operations Management, Business Administration, or similar roles.
- Excellent organizational and follow-up skills.
- Strong written and verbal communication.
- High level of integrity, discretion, and confidentiality.
- Proficiency in Microsoft 365 (Excel, Outlook, Word, Teams, OneDrive).
- Ability to independently manage multiple stakeholders and priorities.

Preferred

- Experience supporting Founders, CXOs, Entrepreneurs, Promoters, or High-Net-Worth Individuals (HNIs).
- Exposure to financial administration, investments, taxation, or wealth management coordination.
- Experience in property administration and vendor management.
- Commerce or Business Administration background preferred.

Success Measures

- Well-maintained financial and administrative records.
- Effective coordination with auditors, bankers, legal and investment advisors.
- Efficient management of properties, vendors, and household operations.
- Timely reporting and proactive follow-up on key deadlines.
- High standards of confidentiality, ownership, and professionalism.

📌 Family Office Manager (Chennai)
🏢 Faithfully Yours Management Consultants
📍 Chennai