We are looking for Assistant Manager / Deputy Manager - Administration to oversee administrative operations, travel and expense (T&E;) management, factory-site visit coordination, and compliance activities
Responsibilities :
Operational Management
* Manage daily administrative operations and office/site facilities.
* Develop and implement SOPs, policies, and workflows.
* Handle documentation, records, and staff reimbursement and travel advance coordination.
Travel & Factory-Site Visit Management
* Verify travel advance requests based on trip duration and location.
* Check eligibility and ensure no unsettled previous advances.
* Coordinate with Finance for timely disbursement (35 days before travel).
* Arrange site logistics including transport, permits, and safety equipment.
Policy Compliance & Audit
* Enforce T&E; policy compliance (meal caps, hotel ratings, mileage).
* Validate receipts and tax invoices.
* Review factory-specific and remote-site expenses.
* Maintain audit-ready documentation.
Reimbursement Processing & Settlement
* Categorize expenses accurately.
* Verify calculations, mileage, and currency conversions.
* Reconcile advances against approved expenses.
* Coordinate reimbursements or recoveries with Finance.
Financial & Resource Management
* Manage site & budgets and track spending trends.
* Monitor site office and guest house expenses.
Record Keeping & Reporting
* Maintain digital and physical archives.
* Track monthly and quarterly site, guest house, and reimbursement expenses.
* Prepare management reports.
Communication & Compliance
* Ensure statutory and policy compliance.
* Resolve and escalate issues as required.
Company : Venwind Refex Power Ltd( Subsidiary of Refex Industries Ltd) - https://venwindrefex.com/
Work Location: Chennai
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📌 Assistant Manager / Deputy Manager - Administration (Chennai)
🏢 Refex Industries
📍 Chennai