Role Purpose:

The Manager Administration is responsible for overseeing and strengthening the administrative, facilities, statutory, vendor, and support-service functions of Synergy Marine Group. The role ensures smooth administrative operations across offices and maritime-linked locations, maintains regulatory compliance, optimizes costs, and supports business continuity for shore-based business.

Key Responsibilities

1. Administrative Operations Management

- Lead end-to-end administration functions for corporate office, regional offices, and supporting marine operations.

- Establish, implement, and continuously improve administrative policies, SOPs, and internal controls.

- Ensure seamless coordination between administration, HR, finance, procurement, and operations teams.

- Monitor day-to-day office operations, ensuring efficiency, discipline, and service quality.

2. Facilities Infrastructure Management

- Manage office leasing, space planning, renovations, relocations, and asset lifecycle management.

- Ensure preventive maintenance of buildings, utilities, IT peripherals, security systems, and common facilities.

- Coordinate effective housekeeping, security services, transport, and pantry operations.

3. Statutory Compliance Regulatory Coordination

- Ensure compliance with all applicable statutory, labor, safety, and environmental regulations.

- Liaise with government authorities, local municipalities, and regulatory bodies as required.

- Maintain licenses, permits, agreements, and statutory registers relevant to administration.

- Support audits, inspections, and compliance reviews.

4. Vendor Contract Management

- Identify, negotiate, onboard, and manage administrative service vendors (security, transport, travel, facilities, housekeeping, equipment, etc.).

- Monitor vendor performance through defined SLAs and KPIs.

- Drive cost optimization initiatives without compromising service quality.

- Ensure timely renewals of vendor contracts and service agreements.

5. Budgeting Cost Control

- Prepare and manage the annual administration budget.

- Monitor expenses, identify cost-saving opportunities, and control administrative overheads.

- Ensure cost transparency, approvals, and alignment with organizational financial goals.

- Support finance teams during budgeting reviews and variance analysis.

6. Asset Inventory Management





- Ensure proper tracking, tagging, and maintenance of company assets.

- Oversee procurement and inventory control of administrative supplies.

- Implement asset utilization and disposal policies aligned with company guidelines.

7. Travel, Logistics Support Services

- Oversee travel desk operations including employee, crew, and management logistics.

- Coordinate visa support, accommodation arrangements, transport, and travel insurance when required.

- Support operational teams during mobilization, audits, or emergency requirements.

- Manage courier services and documentation logistics, ensuring secure and timely movement of official documents and parcels.

8. Fleet Transport Employee Transport Management

- Oversee company-owned and vendor-managed fleet and employee transport services.

- Ensure secure, reliable, and cost-effective transportation for employees, guests, and management.

- Monitor route planning, scheduling, vehicle maintenance, and compliance with safety norms.

- Handle transport-related escalations and ensure service continuity.

9. Accommodation tie ups and Management

- Oversee end-to-end accommodation management for employees, crew, visiting officials, auditors, and management.

- Manage company guest houses, leased accommodations, and hotel tie-ups across locations.

- Ensure accommodation quality, safety, hygiene, and cost-effectiveness in line with company standards.

- Coordinate check-in/check-out processes, occupancy planning, and grievance handling.

- Ensure statutory compliance, safety norms, and contractual adherence for accommodation facilities.

- Drive accommodation cost optimization and utilization efficiency through strategic vendor partnerships.

- Food Beverage, Pantry Hospitality Management

- Manage Food Beverage services, pantry operations, and catering arrangements across offices.

- Ensure hygiene, quality standards, vendor performance, and cost control in FB services.

- Support hospitality arrangements for meetings,



training programs, audits, and official events.

10. Health, Safety Security

- Ensure office safety standards, emergency preparedness, and business continuity planning.

- Coordinate workplace safety drills, fire safety compliance, and security protocols.

- Support company-wide HSE initiatives from an administrative perspective.

11. Event Management Corporate Support

- Provide administrative and logistical support for corporate events, training programs, town halls, audits, and leadership visits.

- Coordinate with internal stakeholders and external vendors to ensure seamless event execution.

12. Team Leadership Stakeholder Coordination

- Lead, mentor, and develop the administration team.

- Ensure high service orientation and responsiveness to internal stakeholders.

- Act as an escalation point for administrative issues across locations.

- Support senior management with reports, dashboards, and MIS on administrative performance.

Key Skills Competencies

- Strong leadership and people-management skills

- High level of integrity and confidentiality

- Excellent negotiation and vendor management capability

- Strong knowledge of statutory and regulatory compliance

- Budgeting, cost control, and financial acumen

- Process orientation and continuous improvement mindset

- Effective communication and stakeholder management

- Crisis management and problem-solving skills

Qualifications Experience

Education:

- Bachelors degree mandatory

- MBA / Postgraduate qualification in Administration, Operations, or Facilities Management preferred

Experience:

- 10 - 15 years of progressive experience in Administration

Preferred Industry Exposure

- Shipping / Marine / Offshore / Maritime Services

- Logistics / Ports / Oil Gas support services

- Large multi-location or compliance-driven organizations

Key Performance Indicators (KPIs)

- Administrative cost optimization

- Vendor performance and SLA compliance

- Statutory audit outcomes

- Office and facilities uptime

- Stakeholder satisfaction

- Compliance adherence

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager - Admin (Chennai)
🏢 Synergy Group
📍 Chennai