Key Responsibilities

Administrative Operations

- Support day-to-day office administration activities and ensure smooth functioning of workplace operations.
- Maintain office records, files, databases, and administrative documentation.
- Coordinate employee requests related to workplace facilities and administration services.
- Manage office supplies inventory and ensure timely procurement of required materials.
- Prepare administrative reports, presentations, and monthly MIS reports.

Facility Management Support

- Assist in maintaining office infrastructure, housekeeping, security, space management, handle office asst., MIS, pest control, audit, transport, client visit, cafeteria, club house and workplace upkeep.
- Coordinate with maintenance teams for electrical, plumbing, HVAC, and other facility-related issues.
- Conduct regular workplace inspections and report observations.
- Ensure meeting rooms and common areas are maintained to company standards.

Vendor Management

- Coordinate with vendors for housekeeping, security, transportation, pantry, pest control, and maintenance services.
- Monitor vendor performance and ensure service level agreements are met.




- Process vendor invoices and maintain payment records.

Employee Services

- Support employee activities, including workstation allocation / readiness and access requirements.
- Coordinate travel, accommodation, and transportation arrangements when required.
- Address employee administration-related concerns promptly and professionally.

Compliance & Safety

- Support implementation of workplace safety and security procedures.
- Maintain records related to statutory compliance, audits, and inspections.
- Assist during internal and external audits by providing necessary documentation.
- Ensure adherence to company policies and administrative procedures.

Required Qualifications

- Bachelors Degree in Business Administration, Commerce, Management, or a related field.
- 2 – 3 years of experience in Administration, Corporate Services, Facility Management, or Office Operations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Good communication and interpersonal skills.

Solid organizational and multitasking abilities

📌 Executive Corporate Services (Chennai)
🏢 Tech Mahindra
📍 Chennai