We are looking for a smart responsible and confident Lady Office Executive who can handle day-to-day office operations for both NTI INDIA Facade Contracting Automatic Doors and Nestile Premium Roofing Solutions This role is a mix of Admin HR Documentation Invoicing and Customer Communication You will be the central point of coordination for the entire office Key Responsibilities 1 Office Communication Answer office calls professionally Handle WhatsApp Business messages client inquiries Draft and send emails to clients suppliers consultants Schedule meetings and maintain the MD s calendar Follow up on pending tasks without reminders 2 Invoicing Basic Accounts Create invoices quotations delivery notes Maintain purchase sales records Help accounts team with payment follow-ups Update client vendor ledgers in Excel or Zoho Books 3 Document Control Very Important Properly name save and organize project files Maintain POs DOs agreements and drawings Track project documentation between India-Malawi-UAE teams Maintain digital folder structures for NTI Nestile Ensure all documents are up-to-date accurate and accessible 4 Admin HR Support Maintain staff attendance leave and site movement details Prepare data for monthly payroll Draft offer letters appointment letters NDAs Coordinate onboarding for new staff Handle office supplies courier and basic maintenance Track travel booking visa passport and ticket details for staff 5 Coordination Coordinate with MD project managers suppliers distributors Maintain and update client architect vendor database Follow-up with architects contractors and prospects when required Organize site photos videos from WhatsApp groups into folders Required Skills Excellent communication in English Fluent Malayalam Fluent Hindi Basics Strong command of MS Office Word Excel Sheets Good email drafting skills Fast learner with strong multitasking ability Ability to work independently with high responsibility Strong ownership and accountability Ability to maintain confidentiality at all times Bonus Skills Not mandatory but preferred Zoho Books Tally HR Admin experience Document control experience Knowledge of construction building materials Software Knowledge or willing to learn Google Drive Sheets Excel Gmail Outlook WhatsApp Business CRM tools Personality Traits We Want Smart presentable and well-spoken Responsible and trustworthy Valuable memory and follow-up culture Can handle pressure and deadlines Confident decision-maker Salary 12 000 - 25 000 per month based on skills experience Performance bonus after 12 months Probation period - 3 Months Work Schedule Monday to Saturday 9 00 AM - 6 00 PM Location Kochi Reporting To Managing Director Operations Head Career Growth Admin Senior Admin Office Manager Operations Coordinator How to Apply Please apply with 1 Updated resume 2 Recent photograph 3 A short note on why you are suitable for this role Job Types Full-time Fresher Pay 12 000 00 - 25 000 00 per month Benefits Cell phone reimbursement Internet reimbursement Education Bachelor s Required Experience Office management 2 years Preferred Language English Required Malayalam Required Hindi Preferred Location Ernakulam Kerala Required Work Location In person

📌 Office Administrator (Kerala)
🏢 NTI Projects
📍 Kerala