JLL supports the Whole You personally and professionally Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology to our clients We are committed to hiring the best most talented people in our industry and we support them through professional growth flexibility and personalized benefits to manage life in and outside of work Whether you ve got deep experience in commercial real estate skilled trades and technology or you re looking to apply your relevant experience to a new industry we empower you to shape a brighter way forward so you can thrive professionally and personally Job Title - Assistant Facility Manager Integrated Facilities Management Summary To provide comprehensive facility management for services to the client with a focus on continuous improvement Achievement of the Key Performance Indicators and Service Level Agreements targets POSITION GOALS To provide administrative support to FM for site teams To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement To achieve financial and other targets given by Facility Manger Achievement of the service level agreements ROLES AND RESPONSIBILITIES Site Operations Management Monitoring of Housekeeping related activities Arrangement of all consumables and supplies for Client VIP visits Interfacing with the pest control for carrying out the pest control activities at the facility Monitoring the mail room activities Preparing the Daily Weekly and Monthly reports Collecting all documents from the vendor for compliance audit Interacting with the Housekeeping vendor Taking facility rounds and find out snags and logging complaint with the Help Desk Follow up and close the complaint logged Effectively manage Facility team to ensure an on time deliverable system Routinely Inspect all services to ensure performance measures are being maintained Provide assistance to FM in all administrative functions security issues and Facility services and any other administrative functions deemed by Client Ownership of the Day to day administration including reports generation of the stocks tracker Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day Inspect the turn out and attendance of the staff and sign the shift register Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions Communicate to the FM all incidents issues and pending problems Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions Vendor Management Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA Carrying out Vendor Background Checks Processing of vendor Invoices Others Maintaining external employee data Preparing floor register for Health and Safety Issues Compile and update site account details Coordinate and organize events requested Assist in the preparation of Daily reports Weekly Report and Monthly Management Report 24 7 emergency call support and site attendance is required Participate in emergency evacuation procedures including crisis management and business continuity CANDIDATE SPECIFICATION KEY SELECTION CRITERIA Ideal Experience Tertiary qualifications in property building or facilities management preferable Excellent people skills and ability to interact with a wide range of client staff and demands Demonstrated experience with tendering and service improvement initiatives required Knowledge of occupational safety requirements Strong PC literacy and proven ability to manage daily activities using various systems Key Performance Measures Reports on time Accurate billing and invoicing Zero stock out of situation Maintain high standards of housekeeping of facility Assistant Facility Manager Integrated Facilities Management What this job involves Prioritizing the facilities needs Working with both the facilities manager and the assistant facilities manager you ll oversee the property s day-to-day operations and ensure that all administrative functions security issues and facility services are covered Likewise you ll strive for continuous improvement in the process You ll also keep an eye out on the property s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine Likewise you ll manage supply and service contracts as approved by clients In addition you ll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans You ll also be on top of health and safety issues that may arise and actively participate in reviewing them Also part of your mandate is to monitor the property s budget As the person in charge you ll make sure that there s enough petty cash to support operations You ll also see to it that vendor invoice processes comply with standards Going above and beyond expectations Client satisfaction is second nature to the person in charge In this role you ll take on difficult issues and seek out opportunities to improve operations You ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements In addition you ll carry out routine service audits to ensure that the team maintains its overall performance You ll also oversee creating stock reports meeting minutes and monthly management reports to the clients Sound like you To apply you need to have Strong knowledge of property operations Playing a key role the ideal candidate holds a degree in business or hotel and building management and at least three to five years experience in facilities management You must also demonstrate good working knowledge in occupational safety as well as aptitude in client-centric operations Solid background in team management Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise then we are more than thrilled to have you aboard If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements below We re interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive perks package that prioritizes mental physical and emotional health About JLL - We re JLL a leading professional services and investment management firm specializing in real estate We have operations in over 80 countries and a workforce of over 102 000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility That s why we re committed to our purpose to shape the future of real estate for a better world We re using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities Our core values of teamwork ethics and excellence are also fundamental to everything we do and we re honored to be recognized with awards for our success by organizations both globally and locally Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where we re headed in the future And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together

📌 Assistant Facility Manager (New Delhi)
🏢 JLL
📍 New Delhi