Associate I Administrative Services Overview The Associate Administrative services will be responsible to ensure smooth day-to-day operations by managing various administrative tasks supporting BU staff and facilitating communication and coordination within the unit and CFT Key responsibilities Vendor creation processes for all types of PO NON-PO VENDORS to ensure timely and compliant vendor on-boarding Handling Pre post event Documentation logistic for Oncology events including 3rd Party ISP INTERNATIONAL events Media MCM and C2C while also supporting for HCP meetings Ensure all requirements for speaker status Go Verify due diligence and DCR compliance are met prior to events supporting seamless execution and regulatory adherence Supporting our events including RISE and cycle business meeting events ensuring smooth coordination execution BU compliance SPOC for supporting reviewing event creation submission closure processes utilizing Veeva Salesforce to ensure accuracy compliance BU SPOC for timely submission of the monthly CCC slides post coordination and internal team approval Ensuring proper audit documentation prior to payment processing to ensure adherence to compliance standards Process payments through PRH in Veeva PPR in comet Raise Purchase Orders POs submission of invoices to facilitate smooth financial operations Allocations of budget on an event-wise basis in Veeva Manage finance-related tasks such as monthly provision tracking to maintain budget accuracy track monthly Promotional Expenses for the BU Track and maintain databases from a MCAAS Audit perspective to support accurate reporting and monitoring Leading Self-audit with Marketing team prior to audit Raising Request to global procurement for legal documentation with current existing vendor Agreements Provide secretarial support including calendar management travel bookings and expense tracking for the Oncology Business Unit Head Maintain various trackers and databases to support team operations and facilitate efficient workflow Creating and maintaining Discount Approval Forms DAF for various private and government accounts Processing and collecting data and documents for Tender Submissions by coordinating with Legal Finance and other functions Job Requirements Prior experience in administrative support or office management Strong organizational and multitasking skills with attention to detail Excellent verbal and written communication skills Ability to work independently and as part of a team Problem-solving attitude and ability to prioritize tasks effectively Current Employees apply HERE Current Contingent Workers apply HERE Search Firm Representatives Please Read Carefully Merck Co Inc Rahway NJ USA also known as Merck Sharp Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities All CVs resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place Where agency agreements are in place introductions are position specific Please no phone calls or emails Employee Status RegularRelocation VISA Sponsorship Travel Requirements Flexible Work Arrangements HybridShift Valid Driving License Hazardous Material s Required Skills Administrative Organization Analytical Problem Solving Clinical Research Communication Data Analytics Database Management Data Entry Data Visualization Document Management Email Administration Email Management Health Economics Mail Correspondence Management Process Office Applications Process Improvements Project Management Reporting and Analysis Task Coordination Technical Support Technical Training Workload PrioritizationPreferred Skills Job Posting End Date 08 7 2025A job posting is effective until 11 59 59PM on the day BEFORE the listed job posting end date Please ensure you apply to a job posting no later than the day BEFORE the job posting end date Requisition ID R358380

📌 Assoc. I, Administrative Services (Maharashtra)
🏢 Msd
📍 Maharashtra