The position Administrative Support Calendar Management Organize and maintain the schedule including appointments meetings and follow-ups Meeting Coordination Schedule organize and manage Steering Committee and project team meetings ensuring all necessary pre-meeting documents are shared in advance Travel Arrangements Handle travel logistics including booking flights accommodations and managing travel expense reports for the Project Lead or team members Document Preparation Assist in drafting editing and finalizing correspondence presentations and reports Communication Management Central Liaison Serve as the primary point of contact for communication between the Steering Committee and project teams Updates and Reporting Draft and share regular updates summaries and communications to stakeholders Information Flow Ensure accurate and timely dissemination of information across all relevant parties Operational Support Documentation Management Maintain organized records of all project-related documents including meeting minutes action plans and reports Task Coordination Track progress on action items and follow up with team members to ensure deadlines are met Logistics Organize and manage logistics for workshops training sessions and events Monitoring and Reporting Project Tracking Maintain project timelines deliverables and milestones ensuring alignment with agreed schedules Report Preparation Gather data and draft monthly quarterly progress reports for review and submission Issue Escalation Identify and escalate any risks or issues to the Project Lead or Steering Committee for timely resolution Confidentiality and Professionalism Data Handling Handle sensitive and confidential information with discretion and professionalism Stakeholder Engagement Act as a professional representative of the project team in all communications and interactions The requirements Qualification Bachelor s degree in business administration Project Management or a related field Experience 3-5 years of experience in executive support roles preferably within a global or cross-cultural context Skills Exceptional organizational and multitasking abilities Strong verbal and written communication skills Proficiency in Microsoft Office Suite and project management tools Ability to work in high-pressure environments and meet tight deadlines High level of discretion and confidentiality Other Efficient coordination and execution of all EdTech strategies Transparent and seamless communication between the Steering Committee and execution teams Timely delivery of project milestones and reports Well-organized project records and enhanced team productivity Time Commitment Full-time role requiring regular availability during evening calls and occasional weekend calls to accommodate global time zones Travel Occasional travel as required Sector General Development About the Agency The Aga Khan Schools AKS AKS is a network of 200 schools more than 100 non-formal education programme centres and eight hostels in 11 countries in East Africa and South and Central Asia It serves close to 100 000 students from the age of 18 months to adulthood each year with the support of over 6 600 teachers and staff AKS comprises the Aga Khan Education Services AKES and the Aga Khan Academies AKA AKES is one of the largest private not-for-profit non-denominational pre-tertiary education networks in the world AKA is an international network of non-denominational co-educational residential schools Together they aim to provide high-quality education to students across the Global South helping them to develop into leaders who can positively impact the people in their communities The first Aga Khan Academy opened in Mombasa Kenya in 2003 the second in Hyderabad India in 2011 and the third in Maputo Mozambique in 2013 The Aga Khan Academy Dhaka which opened in 2022 is our youngest Academy and the first serving a predominantly Muslim country Region South Asia Location India Salary Salary and package to attract the best candidate Job Expires 31-Aug-2025 Apply for job Save

📌 Executive Assistant (operational Support) (India)
🏢 Aga Khan Education Services
📍 India