Job Title Associate - HR Location Ahmedabad with occasional travel to other office locations Department HR Admin Job time 3pm to 12 am Cab drop Faciality WFH Only About the Role We are seeking a dynamic and detail-oriented HR Associate Event Coordinator to lead the planning and execution of internal and external events across our 22 offices serving a workforce of approximately 2 000 employees This role is ideal for someone who thrives in a fast-paced environment enjoys working with cross-functional teams and has a passion for creating memorable experiences Key Responsibilities Event Planning Execution Plan coordinate and execute a variety of corporate events including Annual Day Celebrations Festival Events e g Diwali Holi Ganesh Chaturthi Employee Engagement Activities CSR Initiatives Townhalls and Leadership Meets Collaborate with regional teams to ensure consistent event experiences across all office locations Develop event concepts themes and timelines aligned with company culture and goals Coordinate logistics including venue booking travel accommodation and on-site arrangements Vendor Management Identify evaluate and onboard reliable vendors for event-related services such as catering decor audio-visuals printing and logistics Negotiate pricing to ensure cost-effective solutions without compromising quality Maintain a vendor database and evaluate performance post-events for future reference Ensure timely delivery of services and manage vendor payments in coordination with the finance team Handle vendor escalations and resolve issues promptly to ensure smooth event execution Budgeting Reporting Prepare and manage event budgets ensuring adherence to financial guidelines Track expenses and provide post-event financial reports and ROI analysis Maintain documentation of all event-related activities contracts and feedback Communication Branding Coordinate with the marketing and design teams for event branding internal communication and promotional materials Ensure brand consistency across all event touchpoints Qualifications Bachelor s degree in Event Management HR Mass Communication Hospitality or related field 2-4 years of experience in corporate event planning or employee engagement roles Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in MS Office and event management tools platforms Preferred Skills Experience managing multi-location events Creative mindset with attention to detail Ability to work under pressure and meet tight deadlines Job Types Full-time Permanent Pay 30 000 00 - 45 000 00 per month Advantages Health insurance Paid sick time Paid time off Provident Fund Work Location In person