Are you ready for a new beginning We need your talent knowledge and dedication to better our world with biology Our purpose points the way In Novonesis we know that solutions rooted in biology can help solve humanity s biggest challenges Since we began more than a century ago this has been our guide It s how we ve gotten so far And it s how we ll impact the future Now more than ever the world needs change And with biosolutions the possibilities for transformation are endless We re here to better our world with biology In this role you ll make an impact by 1 Calendar management 2 Meeting coordination and MoM 3 Action item follow-ups 4 Travel and logistics 5 Email triaging and light correspondence 6 Presentation preparation 1 Calendar and Schedule Management Maintain and update the calendar ensuring effective time allocation for meetings reviews site visits and strategic planning Proactively block time for priority tasks travel breaks and preparation Resolve scheduling conflicts and anticipate scheduling needs ahead of time 2 Meeting Coordination and Facilitation Schedule and organize meetings internal and external virtual or in-person including team reviews vendor meetings and global stakeholder calls Prepare and circulate meeting agendas in advance Record draft and distribute Minutes of Meetings MoMs with clear action items owners and deadlines Track and follow up on action items from meetings to ensure timely completion 3 Email and Communication Management Review and prioritize incoming emails and messages on behalf of the Director Draft reply to or flag non-critical communication for review Maintain confidentiality and tone consistency in all communications Liaise with internal teams and external partners to ensure timely responses 4 Travel and Logistics Planning Organize domestic and international travel flights accommodation transport visa support Prepare detailed travel itineraries with meeting schedules and contact info Coordinate with travel teams and vendors for last-minute changes or requirements 5 Presentation and Document Support Creation of high-quality presentations reports dashboards and briefing materials for project reviews executive updates and vendor meetings Organize and maintain project files reports and reference documents 6 Project and Stakeholder Coordination Serve as a point of contact for internal stakeholders vendors and consultants on administrative project scheduling matters Help in preparing high-level summaries or reports for project status milestones and follow-ups Support project documentation coordination with teams like engineering procurement and validation 7 Administrative Operational Support Maintain a system for tracking key deliverables deadlines approvals and signatures Coordinate with finance or procurement teams for budgeting invoicing and vendor payment tracking if required Manage expense reporting and approvals related to travel and meetings 8 Confidentiality and Professionalism Handle sensitive information project data vendor contracts strategic discussions with discretion Represent the Director professionally in communications and scheduling Additional Value the Executive Assistant Can Bring Proactive decision-making on routine matters to reduce micro-involvement Early warning system flagging delays schedule overloads or risks related to meetings tasks Process improvement streamlining calendar travel or communication workflows Time optimization ensuring high-value time isn t spent on low-priority tasks Light project coordination helping ensure documentation or follow-ups are on track between internal teams and consultants vendors Bachelor s Degree in any discipline preferably in Business Administration Management Communications or a related field with minimum 3-5 years of Experience Could our purpose be yours Then apply today At Novonesis we commit to an inclusive recruitment process and equality of opportunity for all our job applicants We recommend you not to attach a cover letter to your application Instead please include a few sentences in your resume CV about why you are applying To ensure a fair recruitment process please refrain from adding a photo in your resume CV Novonesis is dedicated to fostering a unique community by embracing and respecting differences We make all employment decisions based on business needs ensuring that every individual can thrive regardless of identity or background such as ethnicity religion gender sexual orientation age disability or veteran status Want to learn more Learn more about Novonesis our purpose and your career opportunities at novonesis com Not the right fit for you Even if this job isn t the right fit for you perhaps you know someone who might find it compelling If so please feel free to share the job link and encourage them to apply Thank you for your referral Please check out our other open positions The right fit for you could just be a few clicks away Stay alert Avoid recruitment scams At Novonesis we are committed to maintaining a safe and transparent recruitment process Please be aware of potential scams targeting job seekers and take note of the following Novonesis will never ask for sensitive personal information such as bank account details Social Security numbers or passwords at any stage of the hiring process Novonesis does not make employment offers without conducting interviews with candidates If you receive suspicious communication claiming to be from Novonesis please do not share any personal or financial information We encourage you to verify the legitimacy of the message by contacting us directly through our official channels