Proposal Coordinator - Smart Infrastructure Group Smart Technologies Roles and Responsibilities Analyzes U S Federal State and local government RFPs RFQs and task orders especially those related to instrumentation sensor-based monitoring systems data management solutions and other smart infrastructure initiatives Develops and maintains detailed compliance matrices aligned with Federal Acquisition Regulation FAR agency-specific guidelines e g DOT DOE FEMA and other relevant instructions to ensure a fully compliant and responsive submittal Leads internal proposal kickoff sessions with SIG s technical and business teams to review solicitation requirements identify key deliverables and assign writing responsibilities across technical and management sections Authors or coordinates the development of proposal content related to Instrumentation and sensor integration Remote monitoring and real-time data platforms AI ML-enhanced analytics Infrastructure resiliency and disaster recovery systems Cloud-native and hybrid architecture solutions e g Azure AWS GovCloud Oversees development of standard proposal elements including executive summaries past performance narratives CPARS-aligned resumes in federal format SF 330 or equivalent and technical management plans that align with procurement objectives Serves as the point of contact across proposal teams subcontractors and teaming partners for all matters related to RFQ RFP interpretation amendment tracking and Q A submissions Designs and maintains proposal templates consistent with federal and state formatting norms e g section headers page limits font and margin requirements and ensures all required forms e g SF 1449 Attachment A B C pricing sheets are completed accurately Manages the full proposal lifecycle including coordination with graphics and desktop publishing for production of high-quality print-ready and electronic PDF submissions compliant with agency upload requirements e g eProcurement BidSync Grants gov SAM gov portals Performs final quality and compliance checks to ensure each proposal submission is compliant compelling and complete meeting all evaluation criteria outlined in the RFP Qualifications Bachelor s or Master s degree in Business Engineering Communications or a related technical discipline 3-7 years of experience in government proposal coordination or management preferably in the smart infrastructure IT modernization or A E C sectors Strong knowledge of U S Federal and State procurement processes particularly in relation to agencies such as DOT USDA FDOT GSA Army Corps and FEMA Exceptional organizational skills and attention to detail with proven ability to manage simultaneous projects and meet firm deadlines Advanced proficiency in Microsoft Office Suite especially Word and Excel familiarity with Adobe Creative Cloud InDesign Illustrator Acrobat Pro is a plus Experience with proposal development tools e g SharePoint Smartsheet Deltek Proposify or GovWin IQ is advantageous Position Type Expected Hours of Work This is a full-time position with a minimum expectation of 45 hours per week Dependent on workload hours may be somewhat versatile and some late evenings and weekends may be required