Role Purpose

To manage end-to-end procurement for HR and Administrationfunctions through SAP and Aerchain systems, ensuring cost optimization, processcompliance, vendor governance, and seamless execution of the Procure-to-Pay(P2P) cycle.

Key Responsibilities

A. Procurement Operations (P2P)

- Manage complete RFQPO lifecycle in SAP Aerchain

- Execute RFQ process, quotation comparison, and vendor finalization

- Convert approved sourcing cases into PO/WO and release in SAP

- Ensure system discipline and timely closure of procurement cycle

B. Scope of Procurement

HR Procurement

- Recruitment agencies, background verification vendors

- Training development partners

- Employee engagement programs events

- HR subscriptions / SaaS tools

- Employee welfare items (kits, gifts, vouchers)

Administration Procurement

- Facility management: housekeeping, security, pantry

- Office consumables: stationery, housekeeping supplies

- Office assets: furniture, appliances, equipment

- AMCs and maintenance services

- Admin asset procurement such as coffee machines, water dispensers, etc.

Corporate SupportServices

- Travel logistics vendors (air, hotel, transport, visa, forex)

- Event management and corporate service providers

C. Vendor Management

- Vendor identification, onboarding, and evaluation

- Maintain vendor master and documentation compliance

- Drive vendor negotiations and commercial finalization





- Monitor vendor performance and contract adherence

D. Compliance Audit

- Ensure adherence to procurement SOPs and approval matrix

- Maintain audit-ready documentation (PR, PO, invoices, contracts)

- Support internal/external audits and risk assessments

- Ensure compliance in service procurement processes across

E. Stakeholder Management

- Liaise with HR, Admin, and internal stakeholders

- Ensure timely procurement execution and issue resolution

- Provide regular updates and MIS reporting

F. MIS Process Improvement

- Track procurement metrics (TAT, cost savings, vendor performance)

- Maintain system data accuracy in SAP/Aerchain

- Identify process gaps and suggest improvements

Key Systems Tools

- SAP (MM Module PR, PO, MIRO)

- Aerchain (RFQ, sourcing, vendor portal)

- MS Excel, PowerPoint

Qualifications Experience

- Graduate in Commerce / Business Administration / Supply Chain

- 36 years of relevant procurement experience

- Exposure to service procurement (HR/Admin) preferred

- Hands-on experience in SAP; Aerchain exposure is a robust advantage

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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