Documentation Executive - Ocean Freight Location CBD Belapur Department Documentation Operations Reports To Documentation Manager Director Job Overview We are looking for a detail-oriented Documentation Executive with prior experience in ocean freight forwarding The role involves preparing managing and verifying shipping and customs documentation for import export shipments The candidate must have sound knowledge of CHA processes ICEGATE software international trade compliance and excellent coordination skills with shipping lines transporters and clients Key Responsibilities Preparation of Documents Prepare and verify Bill of Lading BL Shipping Instructions Commercial Invoices Packing Lists COO and other trade documents Ensure accuracy and compliance with INCOTERMS Letters of Credit LC and customs regulations Coordination Communication Liaise with clients shipping lines CHA overseas agents and transporters for smooth execution of shipments Follow up with shipping lines for BL release draft approvals and confirmations Coordinate with CHA for customs clearance documentation Compliance Record Keeping Ensure timely filing of SI Shipping Instructions IGM EGM Advance Filing Rules AFR VGM submission etc File and track Shipping Bills and Bills of Entry through ICEGATE Maintain proper records of all documentation as per company policy Stay updated with DGFT Customs and Shipping Line notifications Operational Support Assist the operations team in cargo planning vessel schedule tracking and shipment status updates Support customer service team with shipment-related queries Key Skills Competencies Solid knowledge of ocean export import documentation Familiarity with CHA formalities and customs processes Mandatory Hands-on experience with ICEGATE software for filing and tracking Good communication coordination skills with stakeholders High attention to detail and ability to work under pressure Proficiency in MS Office Excel Word Outlook Knowledge of ERP logistics software will be an added advantage Qualifications Experience Graduate in Commerce Logistics International Trade or related field 2-5 years of experience in documentation within a freight forwarding shipping CHA firm Knowledge of sea freight operations is mandatory air knowledge will be a plus Job Types Full-time Permanent Pay 300 000 00 - 360 000 00 per year Benefits Health insurance Provident Fund Work Location In person