Job Title - Administrative Operations Executive

Location: Nariman Point, Mumbai

Reporting To: Admin Head

Role Split: 70% Travel & Logistics & 30% Admin Operations

About Us

Founded in 2012, Kae Capital is a pre-seed institutional fund. A pioneer of early stage investing in India with offices in Bengaluru and Mumbai, Kae partners with passionate founders and teams, building for Indian and global markets and is the first institutional investor in a majority of its portfolio companies. Kae aims to be an all-weather partner to its portfolio founders, enabling them to build enduring companies.

Roles & Responsibilities

Travel & Logistics (~70%)

• Plan and manage end-to-end domestic and international travel arrangements for the Kae Team, including flight bookings and hotel accommodation.

• Coordinate with drivers for travel schedules and on-ground logistics to ensure smooth execution.

• Handle and manage all visa documentation and related formalities.

• Act as the primary point of contact for all travel-related queries, ensuring seamless coordination across the team's domestic and international itineraries.

• Proactively track travel schedules, flag conflicts, and manage last-minute changes or cancellations.

Admin Operations (~30%)

• Answers phone calls and support visitors.

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.





• Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

• Filing and maintaining all the important document, data and contacts, follow the order system Logistics support and necessary coordination for the investment team.

• Managing the upkeep of the office, e.g pest control, stationery and lunch ordering for the guest.

• Provide administrative support between the MD office and the investment team etc.

• Provide administrative support to ensure efficient operation of the office. Vendor Management (Create a MIS for the Vendors & Visiting Cards).

• To provide support for the family members.

• IT Support: Ensures Data Back-up for all the team members (existing and current) thoroughly checked with the IT team and the coordination for the same.

Benefits of Working at Kae Capital

• Comprehensive medical coverage for employees.

• Five-day working week to encourage work-life balance.

• Exposure to a fast-paced venture capital environment and portfolio companies.

• Opportunity to work closely with leadership and gain strategic insights.

How to Apply

If you meet the required qualifications and have relevant experience, please send your resume to Prachi at

Process

The selection process typically involves 1-2 rounds of interviews with the Admin Head and MD.

📌 Front Office & Administrative Operations Executive (Mumbai)
🏢 Kae Capital
📍 Mumbai