JOB DESCRIPTION – RESOURCE PERSON FOR ADMINISTRATION (JILDEE)Introduction We are seeking a highly organized and efficient resource person to support JILDEE. The ideal candidate will be a young, dynamic, detail-oriented, proactive, and capable of managing multiple tasks efficiently. He will play a critical role in ensuring the smooth operation of the department, handling administrative tasks, scheduling, and acting as a liaison between the department and other stakeholders. Responsibilities1. Administrative Support- Provide administrative support to JILDEE.- Manage and maintain JILDEE’s schedules, including scheduling meetings, appointments, and travel arrangements.- Coordinate and prioritize incoming communications, including emails, calls, and visitors.- Draft, proofread, and edit documents and presentations. Handle confidential and sensitive information with discretion and professionalism.2. Office Management- Oversee the day-to-day operations of JILDEE and ensure that it runs smoothly and efficiently.- Maintain office supplies and equipment, ensuring the department has what it needs to perform its duties.- Act as the primary point of contact between JILDEE and other schools in JGU.3. Meeting and Event Coordination- Coordinate and schedule meetings, including preparing agendas, taking minutes, and arranging necessary resources.- Organize and coordinate departmental events, including workshops, seminars, and conferences.- Arrange catering, transportation, and accommodations for Courses being conducted by JILDEE.4. Communication and Correspondence- Handle incoming and outgoing communications. on behalf of JILDEE.- Draft, edit,



and distribute internal and external correspondence, including emails, memos, and reports.- Screen and prioritise incoming emails, calls, and correspondence.5. Student and Faculty Support- Act as a point of contact for officers and faculty interacting with JILDEE.- Assist in the registration process for executive education programs, including managing enrollment, processing payments, and providing support to participants.- Coordinate with faculty to ensure the smooth delivery of executive education programs.- Assist in preparing and distributing course materials as needed.6. Data Management and Reporting- Organize and maintain files and records, both digital and hard copy.- Compile data and assist in preparation of reports and presentations. Qualifications- Bachelor's degree in Business Administration, Management, or related field preferred.- Proven experience as an office executive or similar role.- Excellent organizational and time management skills.- Strong written and verbal communication skills.- Proficiency in MS Office (Word, Excel, Power Point, Outlook).- Ability to handle confidential information with professionalism and discretion.- Robust attention to detail and problem-solving skills.- Ability to multitask and prioritize tasks in a fast-paced environment.- Professional demeanor and solid interpersonal skills.- Experience with project management software is a plus. Working Requirements- Full-time, office-based position.- May require occasional overtime and flexibility to meet depending upon JILDEE’s commitments.- Professional and respectful work environment.

📌 Administrative Support Coordinator (Sonipat)
🏢 O.P. JINDAL GLOBAL UNIVERSITY
📍 Sonipat