Roles and Responsibilities
Essential Functions and Responsibilities
Reporting to the Legal Counsel based in India and working closely with the wider Legal & Compliance team on a global basis, the Legal Administrative Coordinator will provide administrative, operational, and organizational support to the in-house Legal and Compliance team, with a particular focus on supporting the Compliance team with sanctions related work. The role is responsible for coordinating legal processes, maintaining certain legal records and databases, managing documentation, and assisting with day-to-day departmental operations.

The individual in this role will be responsible for:

supporting the Compliance team, in particular with the sanctions checking process
assisting the Corporate Governance team with certain administrative tasks, including KYC/UBO requests and maintaining corporate databases
handling invoicing and vendor management activities on behalf of the Legal & Compliance team
developing and maintaining the Legal & Compliance team Intranet
assisting the Chief Legal Officer as required
Assisting on ad hoc Legal & Compliance team projects

Key Responsibilities
Compliance Team Key Responsibilities (Approx. 35%)
Assisting the Compliance team:

With sanctions related checks for clients, customers, vendors and other third parties, and follow up as needed
With other Compliance related administrative matters, as required
To set up structure and guidelines for new process flows
With Annual Compliance training testing, roll out and delinquent follow ups

Corporate Governance Key Responsibilities (Approx. 35%)
Assisting the Corporate Governance team:

Liaise with relevant business teams to complete and file corporate filings, for example annual returns and reports
Populate and maintain Sirva’s corporate database with information about Sirva’s group entities worldwide
Coordinate signatures on corporate documents
Assist business teams to gather corporate or other Legal & Compliance team information,



for example, for audit requests
Prepare drafts of basic corporate documents, based on templates
Create and manage a new process flow to handle KYC/UBO requests, and prepare and submit KYC/UBO questionnaires

Invoicing and Vendor Management Activities (Approx. 10%)

Process and track invoices from external law firms and legal vendors
Assist with purchase orders (when required), vendor onboarding, and payment coordination
Maintain records of legal spend, and support budget tracking activities
Liaise with Finance and other business teams regarding Legal & Compliance expenses
Populate and maintain the list of Legal & Compliance team external counsel and other vendors
Setting up a process for, and running, due diligence on vendors and assisting with new Legal & Compliance vendor onboarding

Other Support to the Legal & Compliance Team (Approx. 20%)

develop and maintain the Legal & Compliance team Intranet
assist the Chief Legal Officer as required, including preparing reports and dashboards
assist on ad hoc Legal & Compliance team projects

Qualifications and Preferred Skills
Required

3+ years of experience in a legal administrative, legal operations, paralegal, or related support role
Prior experience in a compliance role, including familiarity with sanctions programs
High integrity and ethical standards, and strong qualified judgment
Strong communication, organizational and teamwork skills
Ability to work independently and manage competing priorities
Strong time management skills




Able to work under pressure with positive working attitude and strong sense of responsibility
Excellent attention to detail and analytical skills
Strong written and verbal communication skills in English
High level of professionalism and discretion when handling confidential information

Desirable

In-house experience
Understanding and exposure to corporate governance frameworks and company secretarial work

What Sirva Offers

Competitive salary and incentive plans
Workplace flexibility for a balanced work/life approach
Comprehensive benefits packages and wellness program
Generous company-paid vacation days and holiday time
Challenging, collaborative, diverse corporate culture

Sirva is a global leader in relocation and moving services, offering employee relocation solutions to corporate clients and global moving services to consumers. With 69 locations servicing 190+ countries, we offer an unparalleled global footprint backed by extensive product offerings and robust technology solutions that support organizations’ global and diverse workforces. From relocation and household goods to commercial moving and storage, our portfolio of brands (Including Sirva, Allied, northAmerican, Global Van Lines, Alliance, and Sirva Mortgage) provide a superior relocation and moving experience to both corporate and consumer clients. Sirva is a flexible and reliable provider for relocations of any size, frequency, and complexity."

Why work for Sirva?
Being an international brand with a cross regional structure your career opportunities could be endless! You can make colleagues, connections, and friendships the world over with Sirva.
Sirva has invested in benefits to its employees across health & wellbeing and financial rewards. We are proud to support a flexible hybrid way of working supported by our Work From Home and Core Flex Hours policy - trust & communication Is key to this model and encourage all employees to discuss with their People leaders what works best for you.

📌 Compliance & Legal Specialist (Bengaluru)
🏢 SIRVA
📍 Bengaluru