Role & responsibilities

Manage end-to-end processing of office rental and Common Area Maintenance (CAM) bills, including PR (Purchase Requisition) creation, PO (Purchase Order) issuance, invoice verification, GRN/SES (as applicable), and timely posting for payment.

Collect monthly electricity bills, validate consumption and tariff rates, check anomalies (spikes, meter errors), and ensure timely booking and payment through the approved workflow.

Oversee security vendor performance and front-office/concierge operations, ensuring protected premises and a smooth check-in experience for visitors.

Administer company car/transport operations including allocation, duty rosters, preventive maintenance, and fuel usage monitoring.

Coordinate hotel bookings for employees/guests as per eligibility matrices and negotiated rates; manage confirmations, changes, and billing.

Drive end-to-end vendor onboarding, including documentation (KYC, GST, PAN, bank details), compliance checks, contract execution, and system set-up.





Ensure all facility/admin expenses and services are routed through proper PR/PO processes, maintaining documentation for internal/external audits.

Maintain an annual facilities/administration budget; track monthly actuals vs budget and highlight variances with corrective actions.

Partner with HR, Finance, IT, and business leaders to deliver a protected, effective, and positive workplace experience.

Deliver a professional, welcoming experience for guests through coordinated meeting room readiness, refreshments, logistics, and protocol management.

Manage F&B-related; procurement and expensespantry supplies, events, meetingsvia PR/PO, delivery verification, and invoice booking.

Ensure office cleanliness and hygiene standards via daily schedules, deep-cleaning cycles, and vendor oversight.

Preferred candidate profile

Any Graduation, Candidates from Hospitality Industry preferred, BBA/BHM/Diploma, BSC /BA/ MA Tourism & Travel Management,

📌 Administration Executive Kolkata
🏢 Vikram Solar
📍 Kolkata