Job Profile: Administrative Assistant

Purpose of the Role

To support daily plant operations by maintaining accurate stock records, employee attendance, documentation/filing, and store-keeping activities, ensuring smooth administrative functioning across departments.

Key Responsibilities

Stock & Store Keeping
Record daily stock entries (raw material, packing material, spares, finished goods) in registers/ERP
Maintain inward and outward material records (GRN, issue slips, delivery challans)
Conduct periodic physical stock verification and report discrepancies
Ensure proper storage, labeling, and organization of items in the store
Coordinate with purchase and production teams on stock requirements and reordering levels

Attendance & HR Support
Maintain daily attendance records of staff and workers (biometric/manual)
Prepare attendance summaries for payroll processing
Track leave records, late entries, and overtime as applicable
Assist HR in maintaining employee files and joining/exit documentation

Filing & Documentation
Maintain systematic filing of company records (purchase orders, invoices, correspondence, compliance documents)
Ensure documents are filed as per audit/compliance requirements (e.g.,



FSSC 22000 or other applicable standards)
Retrieve and provide documents as required by management or auditors
Maintain confidentiality of sensitive records

General Administrative Support
Handle day-to-day office correspondence, courier, and communication
Support procurement-related administrative tasks (quotations, PO follow-ups)
Coordinate with vendors/suppliers for documentation and deliveries
Assist in preparing reports, MIS, and data entry as required
Any other administrative task assigned by management, as per business needs

Required Skills & Qualifications
Graduate (any discipline); prior experience in store/admin role preferred
Basic computer proficiency (MS Excel, Word; ERP knowledge is a plus)
Valuable organizational and record-keeping skills
Attention to detail and accuracy
Positive communication skills (English/Hindi/Bengali)
Ability to multitask and work independently

Key Attributes
Trustworthy and disciplined
Proactive and willing to take initiative
Comfortable working in a factory/manufacturing setting

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Administration Assistant Dhulagari
🏢 Aumkara Poly Pett
📍 Dhulagari