The role

To plan and build the most efficient administrative procedures for our company and supervise daily support operations. To build the foundations of a complete range of administrative duties in different departments. To ensure that all admin support activities are carried on efficiently and effectively to allow the other operations to function properly.

Key accountabilities
Plan, coordinate and manage all administrative procedures and system
Create sales order, purchase order, delivery order, invoice, credit note, etc. in the system
Ensure system is always up-to-date with orders / invoices
Monitor and coordinate orders with suppliers for order status
Monitor incoming and outgoing shipments
Arrange with transporter/forwarder for local delivery/overseas shipment
Ensure all shipments are accomplished on schedule
Check discrepancy on supplier shipment and invoice
Handle RMA logistics
Handle contracts and ensure that all are properly filed
Update Airtable as needed
Support the logistical aspect of business:
Manage inventory stock – GRPO, DO,RMA etc.
Get involved in stock take when the need arises
Identify process bottlenecks & offer solutions for continuous improvement
Provide coaching and guidance to ensure maximum efficiency,



if there is a team
Ensure that schedule and deadlines are met
Oversee facilities services and maintenance, ensuring smooth office operations
Purchase current material as needed
Organize and supervise other office activities
Adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Ensure the smooth and adequate flow of information within the company
Prepare / arrange maintenance and leasing contracts Any other ad-hoc duties assigned by superior

Skills & experience
Minimum Diploma in Accounting / Business Admin or equivalent
Experience in ERP accounting systems, prior experience in SAP B1 accounting system will be advantageous Experience in orders processing and month end order / billing closing is preferred
Familiar with accounting systems flow and administrative work
Time-management abilities, quick learner, meticulous, detail-oriented and able to work independently
Good interpersonal skills, accountable, initiative and willingness to learn
Good team player with positive working attitude Able to work in a quick-paced environment

Job Reference: EGPL01331

📌 Sales Admin Executive Bengaluru
🏢 EXEO Global Pte
📍 Bengaluru