Creditors (Accounts Payable)
Responsibilities:
Maintain accurate vendor ledgers.
Perform monthly creditors reconciliation and resolve mismatches.
Follow up with vendors for statements, confirmations, and pending documents.
Prepare creditor ageing reports and submit them to management.
KPI / Metric: Match ledgers on a weekly basis.
IT-Related Bills Updating & Tracking
Responsibilities:
Track monthly laptop rental details with the IT department.
Verify rental invoices against the rental log provided by IT.
Reconcile rental bills and ensure correct posting in the accounting system.
KPI / Metric:
Update all bills within 2448 hours of receipt with 100% accuracy.
Verify and post rental bills by the 3rd working day of each month.
Maintain zero mismatches between the IT rental list and vendor invoices.
AMEX & Other Credit Card Accounting
Responsibilities:
Update and reconcile monthly credit card transactions.
Collect bills and supporting documents from the respective teams.
Record entries accurately in the ledger and ensure proper monthly closing.
KPI / Metric:
Complete updating and reconciliation within 3 days of receiving the statement.
Reliance Debit Note Accounting & Verification
Responsibilities:
Cross-check Reliance debit notes.
Post debit notes accurately in the accounting system.
KPI / Metric:
Verify and post all debit notes within 48 hours of receipt.
Ensure zero pending or unverified debit notes at month-end.
Reporting & Coordination
Responsibilities:
Prepare weekly and monthly AP reports for management.
Support month-end closing activities with necessary reconciliations and schedules.
KPI / Metric:
Submit weekly and monthly AP reports on schedule.
Ensure no audit remarks related to AP and IT bill processes.
ERP Finance Module Implementation
Responsibilities: Provide complete support for the implementation of the ERP finance module at the office.
KPI / Metric: Complete all necessary requirements within the designated timeline.