Procurement Operations
Manage end-to-end procurement of goods and services needed by the school (stationery, academic supplies, furniture, IT equipment, maintenance, etc.).
Prepare and issue Requests for Quotation (RFQs), collect supplier proposals, prepare comparative statements, and finalize vendors as per policy.
Issue Purchase Orders (POs), track delivery timelines, and ensure timely receipt.
Maintain accurate records of all procurement transactions, contracts, and vendor documentation.

Vendor & Contract Management
Identify, evaluate and onboard reliable vendors; build robust supplier relationships.
Lead negotiations on pricing, delivery terms, payment terms, and quality standards.
Ensure vendors comply with agreed quality and delivery standards; manage performance feedback and dispute resolution.

Policy & Process
Ensure all purchases are conducted in accordance with the schools procurement policy and financial controls.
Develop and improve standard operating procedures (SOPs) for procurement processes.
Coordinate with Finance/Accounts for invoice processing and payment reconciliation.

Budgeting & Cost Control
Work with school leadership to plan annual procurement needs and budget allocation.




Monitor price trends, negotiate for cost optimization, and implement cost-saving strategies.

Coordination
Liaise with administrative departments to understand and finalize requirements (academic, IT, maintenance, etc.).
Collaborate with the store/Inventory team for stock verification and replenishment planning.

Required Skills & Attributes
Robust negotiation and vendor management skills.
Knowledge of procurement lifecycle (sourcing, tendering, evaluation, ordering).
Excellent communication and coordination skills.
Proficiency in MS Office (especially Excel) and procurement documentation.
Analytical mindset with attention to detail.

Qualifications
Bachelors degree in Business Administration, Commerce, Supply Chain/Materials Management, or related field (MBA preferred).
Skilled certification in procurement/supply chain is a plus.

Experience
Minimum 8–10 years of procurement/purchasing experience, ideally including centralized procurement functions.
Experience in educational institutions or large service organizations is preferred.

📌 Purchase Head Hyderabad
🏢 Balajee Arun Educational Society
📍 Hyderabad