We are looking for an organised, warm, and proactive: Event and Guest

Coordination Manager.

Responsibilities
Maintain an accurate master guest list for the event.
Coordinate with event planner.
Coordinate with vendors.
Coordinate with Managing Directors family for there personal requirements during the event.
Maintain spread sheet of expenses and coordinate with Accounts team for payments.
Contact guests through WhatsApp, phone, email, or other agreed channels
Record attendance for each wedding event separately
Confirm the number of guests and hotel room bookings.
Track meal preferences, allergies, accessibility needs, and special requests
Coordinate accommodation, arrival details, and transport requirements
Send polite RSVP reminders and follow up with non-responders
Resolve duplicate, incomplete, or conflicting responses
Provide regular summaries of confirmed, declined, pending,



and uncertain guests
Share accurate final numbers with the couple, planner, venue, caterer, and other approved vendors
Maintain guest privacy and communicate discreetly

Ideal Candidate
Excellent communication and interpersonal skills
Highly organised and comfortable working with spreadsheets.
Patient and confident when following up with family members and guests
Fluent in English.
Familiar with WhatsApp communication and etiquette.
Experience in planning, hospitality, events, or guest relations is preferred.
Available during evenings or weekends when guests are easier to reach.
Can start with us immediatly

This position is for Fixed term contract and will be till March, 2027

📌 Event And Guest Coordination Manager New Delhi
🏢 Vipar Auto
📍 New Delhi