Roles & Responsibilities
Calendar & Schedule Management

Manage and prioritize Directors daily schedule, meetings, and appointments.

Coordinate internal and external meetings.

Ensure timely reminders and follow-ups on commitments.
Communication Management

Screen and respond to emails, calls, and correspondence.

Draft professional emails, letters, presentations, and reports.

Act as a liaison between the Director and departments, clients, vendors, and stakeholders.
Meeting Coordination

Prepare meeting agendas in consultation with Director.

Attend meetings and record Minutes of Meeting (MOM).

Follow up with concerned departments for action points.
Travel & Expense Management

Arrange domestic/international travel bookings (flight, hotel, transport).

Prepare travel itineraries.

Maintain expense statements and reimbursement records.
Documentation & Confidential Records

Maintain confidential files, contracts, and sensitive business documents.

Organize and manage digital and physical records.

Ensure document control and version tracking.
Coordination & Follow-ups





Monitor project timelines and deadlines.

Coordinate with cross-functional teams for updates.

Ensure smooth execution of Directors instructions.
Event & Board Coordination

Assist in organizing board meetings and senior management meetings.

Coordinate corporate events and official visits.

Manage logistics for high-level guests.

Key Traits Required

High confidentiality & integrity

Solid organizational skills

Excellent communication ability

Proactive and detail-oriented

Ability to handle pressure and multitasking

Preferred candidate profile

The Executive Assistant (EA) to the Director will provide high-level administrative and strategic support to ensure productive functioning of the Directors office. The role requires excellent organizational skills, confidentiality, strong communication abilities, and the capability to manage multiple priorities in a quick-paced corporate environment.

📌 Executive Assistant To Director Mumbai
🏢 Nitin castings
📍 Mumbai