JOB DESCRIPTION – RESOURCE PERSON FOR ADMINISTRATION (JILDEE)Introduction We are seeking a highly organized and efficient resource person to support JILDEE. The ideal candidate will be a young, dynamic, detail-oriented, proactive, and capable of managing multiple tasks efficiently. He will play a critical role in ensuring the smooth operation of the department, handling administrative tasks, scheduling, and acting as a liaison between the department and other stakeholders. Responsibilities 1. Administrative Support - Provide administrative support to JILDEE. - Manage and maintain JILDEE’s schedules, including scheduling meetings, appointments, and travel arrangements. - Coordinate and prioritize incoming communications, including emails, calls, and visitors. - Draft, proofread, and edit documents and presentations. ~ Handle confidential and sensitive information with discretion and professionalism. 2. Office Management - Oversee the day-to-day operations of JILDEE and ensure that it runs smoothly and efficiently. - Maintain office supplies and equipment, ensuring the department has what it needs to perform its duties. - Act as the primary point of contact between JILDEE and other schools in JGU. 3. Meeting and Event Coordination - Coordinate and schedule meetings, including preparing agendas, taking minutes, and arranging necessary resources. - Organize and coordinate departmental events, including workshops, seminars, and conferences. - Arrange catering, transportation, and accommodations for Courses being conducted by JILDEE. 4. Communication and Correspondence - Handle incoming and outgoing communications. on behalf of JILDEE. - Draft, edit,



and distribute internal and external correspondence, including emails, memos, and reports. - Screen and prioritise incoming emails, calls, and correspondence. 5. Student and Faculty Support - Act as a point of contact for officers and faculty interacting with JILDEE. - Assist in the registration process for executive education programs, including managing enrollment, processing payments, and providing support to participants. - Coordinate with faculty to ensure the smooth delivery of executive education programs. - Assist in preparing and distributing course materials as needed. 6. Data Management and Reporting - Organize and maintain files and records, both digital and hard copy. - Compile data and assist in preparation of reports and presentations. Qualifications - Bachelor's degree in Business Administration, Management, or related field preferred. - Proven experience as an office executive or similar role. - Excellent organizational and time management skills. - Strong written and verbal communication skills. - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Ability to handle confidential information with professionalism and discretion. - Strong attention to detail and problem-solving skills. - Ability to multitask and prioritize tasks in a fast-paced environment. - Professional demeanor and strong interpersonal skills. - Experience with project management software is a plus. Working Requirements - Full-time, office-based position. - May require occasional overtime and flexibility to meet depending upon JILDEE’s commitments. - Skilled and respectful work environment.

📌 Admin Support Co-Ordinator (Sonipat)
🏢 O.P. Jindal Global University (JGU)
📍 Sonipat