Title: Project Proposal CoordinatorWorking Days: Monday to FridayWork Mode: RemoteWorking Hours: 11 AM to 8 PM ISTSalary: 4.8 LPA to 7.2 LPABrief OverviewMind Base Education is seeking a Project Proposal Coordinator for its sister company Omni Virtu (Dubai, UAE), a UAE-based healthcare consultancy and solutions provider. Omni Virtu focuses on driving healthcare transformation through project development, proposal and grant writing, program implementation, and capacity building. The organization works closely with healthcare institutions, government entities, and strategic partners to enhance service quality, operational efficiency, and workforce capability through structured, evidence-based solutions.As a Project Proposal Coordinator, you will be responsible for supporting the development, coordination, and submission of high-quality healthcare-related proposals, grants, and tenders. The role works closely with cross-functional teams including clinical experts, finance, operations, and program teams to ensure proposals are compliant, competitive, and aligned with organizational and donor requirements.Key Responsibilities (but not limited to)Coordinate the end-to-end proposal development process, including timelines, task tracking, and submission deadlinesManage and support the full tender/RFP (Request for Proposal) process from initiation to submissionCollaborate with subject matter experts to gather technical inputs for healthcare programs (public health, clinical services, community health initiatives)Research funding opportunities from donors, governments, NGOs, and private sector partnersDraft, edit, and format proposal documents ensuring clarity, accuracy, and compliance with RFP guidelinesSupport budget preparation in coordination with finance teamsEnsure all proposals meet technical, financial, and legal compliance requirementsMaintain proposal templates, documentation,



and submission repositoriesTrack proposal pipeline and prepare regular status and performance reportsAssist in developing concept notes, expressions of interest (EOIs), and grant applicationsCoordinate internal review and approval processes prior to submissionSupport project coordination once proposals are approved, including planning, timelines, and deliverablesPrepare project plans, meeting agendas, and minutes, ensuring proper documentation and follow-upAssist in allocation and tracking of project resources, including personnel and materialsConduct research and analysis to support proposal development and ensure alignment with UAE market contextDevelop innovative and competitive proposal content integrating digital solutions and best practicesCreate visually engaging PowerPoint presentations to support proposal narrativesEnsure alignment of proposals with company branding and strategic messagingEngage with vendors and partners for proposal inputs, clarifications, and coordination when requiredSupport ongoing communication with stakeholders and ensure proper documentation of all interactionsContribute to continuous improvement of proposal quality and submission processesKey CompetenciesAttention to detail and accuracyStrong coordination and project management skillsAnalytical and research capabilityAbility to work under tight deadlinesStrong teamwork and stakeholder management skillsAdaptability in a rapid-paced environmentRequirementsQualifications & RequirementsBachelors degree in public health, Healthcare Administration, Business Administration, or related field (Masters preferred)2 to 5 years of experience in proposal coordination, grant writing, or business development in the healthcare sectorStrong understanding of healthcare systems and public health programsExperience with international donors (NGOs, UN agencies, government bodies) is an advantageExcellent written and verbal communication skills in EnglishStrong organisational and multitasking abilitiesProficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with proposal management tools is a plus

📌 Project Proposal Coordinator (India)
🏢 withRemote
📍 India